Executive Secretary

Job Title: Executive Secretary

Location: Morris Plains, NJ 07950 (Onsite)

Job Type: Contract

Duration: 8 Months

Experience: 2+ years in secretarial and administrative work

Job Overview

 

Our client is seeking an experienced Executive Secretary to provide comprehensive administrative and secretarial support to senior leadership. This is a full-time onsite role with business casual dress code and standard office hours (8:00 AM – 4:00 PM). The ideal candidate is organized, professional, and proficient in Microsoft Office.

Key Responsibilities

 

• Provide secretarial assistance to Chiefs/Executives
• Manage and schedule calendars for meetings and events
• Answer telephones and take messages
• Handle filing, scanning, printing, and faxing
• Prepare agendas and complete meeting minutes
• Prepare reports via Microsoft Excel and/or Word for submission to Directors/Chiefs
• Review, route, and sort incoming correspondence
• Track staff time-off requests
• Maintain confidentiality of all information and files

Required Skills

 

• Proficiency in Microsoft Office Suite — Word, Excel, Teams, Outlook 365
• Strong calendar and scheduling management
• Excellent telephone and communication skills
• Experience with filing, scanning, printing, and faxing
• Ability to prepare and format reports
• Strong organizational and confidentiality skills

Preferred Skills

 

• Experience supporting C-suite or senior executives
• Familiarity with meeting minutes and agenda preparation

Location & Work Model

 

Onsite — Morris Plains, NJ 07950. Business casual dress code. Work hours: 8:00 AM – 4:00 PM (unpaid lunch 12:00 PM – 1:00 PM). Interview mode: In-person.

Engagement Details