Administration Officer

Ramsay provides high quality healthcare to millions of people each year through a network of hospitals, clinics and services in Australia, Europe and the United Kingdom. The Hospital is owned and operated by Ramsay Health Care. 

Warners Bay Private Hospital offers residents of Newcastle and beyond a comprehensive range of specialist medical, surgical, rehabilitation and mental health services.

Warners Bay Private Hospital is now hiring!

Warners Bay Private Hospital is seeking an experienced and highly organised Administration Officer to join our Day Rehabilitation Unit. This is a permanent, part-time position, with the potential to transition to full-time employment as the unit continues to expand.

About the Role

In this role, you will provide administrative support to patients, visitors and clinicians within the Rehabilitation Unit. The position will involve a range of responsibilities, including customer-facing duties, switchboard operations, ward clerk responsibilities, data entry, responding to customer service enquiries, performing health fund checks and general administrative tasks. You will also be responsible for managing patient records, processing patient payments and receipts, and ensuring administrative duties are performed efficiently and accurately in line with our Ramsay Core Values.

Your duties will include, but are not limited to:

• Representing the company in a positive and professional manner by delivering a high standard of customer service to patients, visitors, clinicians and other customers.
• Responding to patient and doctor enquiries and providing timely and accurate information.
• Completing administrative tasks associated with patient pre-admissions, admissions and discharges, including health fund eligibility checks and providing patient estimates.
• Maintaining accurate patient records and processing relevant documentation in accordance with hospital procedures.
• Processing patient payments and receipts accurately and efficiently.
• Managing competing priorities effectively while maintaining a high level of accuracy and attention to detail.
• Working collaboratively with colleagues and clinicians to support the smooth and efficient delivery of front office services.
• Performing all duties in accordance with hospital policies, procedures and Ramsay Core Values.

About You

To be successful you will be a well-presented individual who possesses highly developed communication skills, is flexible and excels in a multi-disciplined team environment.

You will also demonstrate:

• Proficient in administrative and secretarial skills.
• Robust background in customer service.
• Meticulous attention to detail and the ability to meet task deadlines.
• Strong work ethic, initiative, punctuality, integrity and respect for others.
• Swift and accurate typing skills with intermediate proficiency in Microsoft Office.
• Experience working with Meditech and Nookal (desirable).

Remuneration

On offer is a base hourly rate ranging from $26.68 - $34.65 + superannuation based on experience level and qualifications, exclusive of penalties or allowances. (NSW Clerks gr1-gr4)

What’s in it for You: 

At Ramsay, we care for our people by offering benefits that truly support your career, wellbeing and lifestyle, including: 

• Grow your career with recognition programs, employee referral bonuses, scholarships, free access to LinkedIn Learning and the Ramsay Leadership Academy 

• Save more every day with Ramsay Rewards, giving you exclusive deals at 100+ retailers, restaurants, travel providers and more 

• Enjoy peace of mind with lower hospital cover costs and higher extras limits on services like General and Major Dental, plus pharmacy and allied health discounts 

• Find balance through flexible rostering options, flexible leave and access to free, confidential counselling and wellbeing support 24/7 

• Increase your take-home pay through novated leasing, plus discounts on leisure travel, gyms and lifestyle services. 

Why Join Ramsay: 

At Ramsay Health Care, “people caring for people” is at the heart of everything we do. We are: 

• Australia’s largest private hospital operator, with over 74 sites and 35,000 staff 

• A values-led workplace where you’ll be supported personally and professionally 

• A place with flexible, permanent and career-growth opportunities nationwide. 

• Must provide or complete a National Police Check conducted within the previous 12 months. 

• According to the role, Ramsay may require a Working-With-Children Check and proof of immunisation against infectious diseases.

Apply:  

Ready to feel cared for while you care for others? Apply today! All applications must be lodged online. 

Applications close: 11th November 2026

Reference number: JR117307

Please Note:

Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com.au.

Applications made by recruitment agencies will not be considered.