Human Resources Information System Specialist

Work Mode: Hybrid

Role Overview

We are seeking an experienced SmartRecruiters Functional Lead / Functional Consultant to act as the product and business process expert for a recruitment platform.

Working closely with Resourcing SMEs, Digital teams and third-party suppliers, you will translate business requirements into effective functional solutions that maximise the value of SmartRecruiters.

You will play a key role in configuring, optimising and governing the platform , ensuring that recruitment processes are efficient, compliant and aligned with organisational objectives. The role will also support integration with SAP Employee Central and other associated systems.

Key Responsibilities

• Act as the functional lead and subject matter expert for SmartRecruiters.
• Provide expert advice on SmartRecruiters capabilities, functionality and best practice.
• Ensure platform configuration supports recruitment policies, processes, legislation and organisational objectives.
• Lead workshops with HR, recruitment and business stakeholders to gather, analyse and document requirements.
• Design and implement improved end-to-end recruitment processes to enhance user and candidate experience.
• Analyse existing recruitment practices and identify opportunities for automation, optimisation and continuous improvement.
• Configure and maintain SmartRecruiters modules, including:
• Requisitions
• Job Advertising
• Candidate Management
• Workflows
• Approvals
• Interview Scheduling
• Offer Management
• Reporting & Analytics
• Embedded AI functionality
• MeVitae integration
• Assess the impact of proposed configuration changes and ensure appropriate governance and controls are applied.
• Produce functional specifications, process maps and supporting documentation.
• Develop recruitment dashboards, reports and analytics to support decision-making.
• Ensure data quality, consistency, compliance and effective reporting across the platform.
• Analyse recruitment performance metrics and provide recommendations for service improvement.
• Support workforce planning and wider organisational reporting requirements.
• Develop training materials, user guides and knowledge articles.
• Deliver workshops and training sessions to business users and stakeholders.
• Support user adoption, engagement and change management activities.
• Manage relationships with third-party suppliers and service providers.
• Ensure recruitment processes comply with employment legislation, GDPR, security and audit requirements.
• Maintain accurate system documentation, process maps and configuration records.
• Support integration activities with SAP Employee Central and other associated systems.

Essential Skills & Experience

• Significant experience working with SmartRecruiters in a Functional Lead, Functional Consultant, Product Owner or Business Systems role.
• Strong understanding of end-to-end recruitment and talent acquisition processes .
• Hands-on experience configuring recruitment workflows and business processes within SmartRecruiters.
• Proven experience gathering, analysing and documenting business requirements.
• Experience facilitating workshops with senior stakeholders.
• Strong analytical and problem-solving skills.
• Experience managing third-party suppliers and service providers.
• Understanding of reporting, KPI development and data management.
• Excellent communication, stakeholder management and influencing skills.

Desirable Experience

• Experience supporting SmartRecruiters implementations or large-scale transformation programmes.
• Experience integrating SmartRecruiters with HR, ERP and identity management platforms.
• Knowledge of large-scale or public-sector recruitment processes.
• Experience working within Agile delivery environments.
• Familiarity with SAP SuccessFactors / SAP Employee Central .
• SmartRecruiters certification or equivalent practical experience.