Senior Document Controller (Healthcare)

Senior Document Controller – Hospital Building Construction Projects

Job Title: Document Controller
Location: India GCC / Project Office
Industry: Hospital & Healthcare Building Construction

Role Purpose

The Document Controller is responsible for managing, maintaining, and controlling project documentation throughout the lifecycle of hospital and healthcare construction projects. The role ensures accurate document management, version control, timely distribution of project information, and compliance with project and client requirements.

Key Responsibilities

Document Control & Management

• Manage all project documents, drawings, specifications, reports, transmittals, RFIs, and correspondence.
• Maintain document control systems and ensure compliance with project procedures.
• Register, track, distribute, and archive project documents in a timely manner.
• Ensure proper document numbering, revision control, and status tracking.
• Monitor document workflows and approval processes.

ProjectWise & Aconex Administration

• Manage project documentation using ProjectWise and Oracle Aconex.
• Upload, review, distribute, and maintain engineering and construction documents.
• Monitor document submissions, reviews, and approvals.
• Generate document control reports and project registers.
• Ensure data accuracy and consistency within document management systems.

Coordination & Communication

• Coordinate with project managers, engineers, architects, BIM teams, contractors, consultants, and clients.
• Distribute project documents to relevant stakeholders and maintain distribution records.
• Follow up on overdue submissions, reviews, and approvals.
• Support project meetings and maintain document-related action logs.

Reporting & Compliance

• Maintain document registers, drawing logs, submission trackers, and correspondence records.
• Prepare weekly and monthly document control reports.
• Ensure compliance with company quality management systems and document control procedures.
• Support internal and external audits by maintaining accurate project records.

Project Support

• Assist project teams in retrieving and managing project information.
• Support project close-out activities, including handover and archival of project documentation.
• Maintain confidentiality and security of project data and records.

Qualifications

• Bachelor's Degree in Business Administration, Engineering, Construction Management, Information Management, or related discipline.

Experience

• 3-8 years of experience as a Document Controller within the building construction industry.
• Experience working on hospital, healthcare, pharmaceutical, or large-scale building construction projects.
• Experience managing engineering and construction documents for multidisciplinary teams.

Technical Skills

• Strong experience with ProjectWise and Oracle Aconex.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Knowledge of document control procedures and ISO standards.
• Familiarity with BIM project environments and construction documentation workflows.

Preferred Experience

• Hospital and healthcare facility construction projects.
• MEP, Architectural, Structural, and Civil engineering documentation.
• International consultancy or EPC project environments.
• Singapore, GCC, or large-scale infrastructure project experience.

Key Competencies

• Excellent document management and organizational skills.
• High attention to detail and accuracy.
• Strong communication and stakeholder coordination abilities.
• Ability to manage multiple projects and deadlines.
• Problem-solving and proactive approach.
• Strong record-keeping and compliance focus.

Reporting To: Lead Project Administrator / Project Manager / Project Director

Preferred Background: Candidates with hands-on experience in hospital and healthcare building construction projects, strong knowledge of ProjectWise and Oracle Aconex, and expertise in managing multidisciplinary engineering and construction documentation.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.