Site Administrator

Job Overview

As a Site Administrator in our Business Support team, you will help underpin life changing services for people experiencing homelessness across Melbourne. Working alongside a passionate team, you will support programs that assist individuals who have experienced trauma, hardship, mental health challenges, AOD issues and complex health needs. Your role will contribute to creating safe, supportive pathways toward independence, wellbeing and renewed hope. This permanent full time position is based on site in Flagstaff, VIC and reports to the Regional Site Administrator.

Responsibilities

• Provide high quality administrative and financial support to the Program Manager and Leadership Team, ensuring the efficient day to day operation of residential services.
• Manage accounts payable processes, including invoice processing, credit card reconciliations, receipting of funds and financial reporting in line with organisational requirements.
• Coordinate the management of fleet vehicles, assets and IT equipment, ensuring staff have access to the resources needed to deliver effective services.
• Support maintenance and cleaning operations by managing service requests, coordinating communications and monitoring reporting requirements across residential sites.
• Prepare, maintain and manage program documentation, including policies, procedures, work instructions, action plans, reports and stakeholder related documents.
• Coordinate procurement activities, meetings, room bookings and administrative logistics, while providing flexible support across Victorian programmes and actively participating in supervision and professional development.

Qualifications

• Cert III or higher in Business Administration or a minimum of 2 years' experience in an administrative role.
• Demonstrated experience in Microsoft Office suite and other applications such as Tech One, Smartrak and SharePoint (highly regarded).
• Strong organisational skills with the ability to establish and maintain effective administrative systems and processes.
• Strong verbal and written communication skills to communicate effectively and develop appropriate working relationships with internal and external stakeholders.
• Willingness to work collaboratively.
• A current VIC Driver's Licence.
• A current Employee Working with Children Check.

Benefits

• Salary packaging up to $15,900 tax free.
• $2,650 meal entertainment benefit.
• Generous Paid Parental leave for primary (12 weeks) and secondary carers.
• Purchased Leave Scheme (up to 8 weeks) and 5 days paid leave per year to experience other TSA programmes.
• Access to EAP and health & wellness initiatives, including a Fitness Passport.
• Ongoing training and development opportunities that enhance on the job skills and proficiency.
• Rewarding purpose driven careers that have positive and sustainable social impacts.

Application Process

Applications will close as soon as a suitable candidate is secured.

EEO Statement

The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal people and Torres Strait Islander people.

All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory Nationally Coordinated Criminal History Check. We value Integrity, Compassion, Respect, Diversity and Collaboration.