GAZ - APS 6 - Project Coordinator - International Programs Unit

GAZ - APS 6 - Project Coordinator - International Programs Unit

Full-time, ongoing - Brisbane, QLD

Salary: $99,734 - $111,701 per annum plus 15.4% superannuation

Position Overview

The Project Coordinator - International Programs is responsible for leading and managing the delivery of complex international program activities. The role involves end-to-end responsibility for planning, coordination, financial management, stakeholder engagement, and reporting, ensuring activities are delivered effectively, on time, within budget, and in compliance with organisational and donor requirements. The position operates with a high degree of autonomy and contributes to decision-making, risk management, and continuous improvement of program delivery.

Program delivery and coordination

• Plan, lead and manage the delivery of complex regional, bilateral and domestic activities, including workshops, mentoring programs, exchanges and other initiatives
• Coordinate multiple simultaneous activities across jurisdictions, ensuring alignment with program objectives and timelines
• Ensure high quality delivery outcomes through effective planning, organisation and oversight

Team Leadership

• Supervise staff, including follow up on weekly tasks and liaison with Manager/Director as necessary
• Convening regular team meetings, preparing agendas, minutes, action points and ensuring prioritisation and implementation of tasks and actions arising
• Overall coordination of team activities to ensure compliance with grant and programme priorities, targets and deadlines
• Manage volunteer programme

Financial and administrative management

• Supervise activity budgets, including monitoring of forecasting, tracking, reporting and acquittal processes
• Ensure compliance with financial, procurement and governance requirements, including donor policies
• Exercise judgement in financial administration and identify and escalate risks where appropriate

Stakeholder engagement

• Develop and maintain effective working relationships with internal and external stakeholders, including judicial officers, court staff and international partners
• Provide advice and support to stakeholders to facilitate engagement and delivery of programme activities
• Coordinate communication and collaboration across multiple organisations and jurisdictions

Reporting and advice

• Prepare and contribute to briefings, reports and programme documentation for senior stakeholders
• Provide advice on activity delivery, financial status, risks and emerging issues
• Support programme level reporting requirements, including donor reporting
• Ensure collection of surveys, data and relevant information from programme activities for monitoring, evaluation and learning requirements

Risk management and compliance

• Identify operational risks and implement mitigation strategies
• Ensure activities are delivered in accordance with organisational policies and donor requirements
• Apply sound judgement in managing issues as they arise

Continuous improvement

• Identify opportunities to improve systems, processes and delivery practices
• Contribute to the development and refinement of tools, templates and procedures
• Support a culture of learning and improvement within the International Programs Unit

Qualifications and experience

• Relevant qualifications or equivalent experience in project management, public administration, international development or a related field

Special requirements

• May include travel within Australia and the Pacific region, including remote locations
• Flexibility to work outside standard hours, particularly during programme delivery or travel

Contact Officer

Martin Clutterback
e mail:
phone:

Eligibility

• Australian citizenship - the successful applicant must hold Australian citizenship
• Security and character clearance - the successful applicant must satisfy a Police Records Check, and may also be required to complete security clearances during the court of their employment
• Health clearance - the successful applicant may be required to complete a health declaration or attend a medical assessment to confirm their fitness for duty

Diversity and Inclusion

Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from people with disability, First Nations peoples, LGBTIQA+ people, people from culturally and linguistically diverse backgrounds, mature age workers, as well as young workers and supporting an inter generational workforce and supporting gender equity and families. Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

RecruitAbility

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have disability; and meet the minimum requirements for the job. For more information visit: