Data Coordinator/Intake Specialist

Position Type:
Secretarial/Clerical/Data Processing

Date Posted:
7/8/2026

Location:
CAPE School-Detention

Pima Accommodation District

Job Description

TITLE: Data Coordinator

FULL-TIME: 40 hours, weekly Mon-Fri 7:00 AM - 3:30 PM

JOB SUMMARY: Data Coordinator supports our school's data management and reporting needs by collecting, organizing, analyzing, and reporting student and school-related data. This is needed to support informed decision-making, compliance, and continuous improvement.

RESPONSIBILITIES:

• Assign and maintain student assessments to determine placement. Create Google and Edgenuity accounts for all staff and students.
• Evaluate and maintain the test scores.
• Compile and mail quarterly report cards/progress reports and testing documents.
• Work with Detention staff to acquire daily rosters and create an accurate daily attendance sheet for teachers and staff.
• Compile and manage detailed student, staff, and school performance data from various sources such as attendance records, assessments, surveys, and state reporting systems.
• Maintain and keep updated student data in the student information system to ensure accuracy and integrity.
• Assist in analyzing trends to support curriculum planning, resource allocation, and school involvement initiatives.
• Assist in ensuring compliance with local, state, and federal data reporting requirements.
• Provide training and support to staff on data entry, reporting tools, and best practices.
• Work with school leadership to identify key data needs and develop customized reporting solutions.
• Maintain an inventory of office supplies. Make sure everything is stocked and organized.
• The point of contact for all DRP-related questions, issues, and support. Monitor integrity errors and assist if needed.
• Assist in school records' retention and destruction.
• Attend informational meetings and or training courses with stakeholders such as PowerSchool.
• Maintains specialized databases, inputs and retrieves data, and produces computer reports.
• Provide detailed student data information to the appropriate staff.
• Prepare a 301 report for the teachers.
• Track and maintain a list of all tax credit donations with budget and teachers' teaching credentials.
• Treasurer for social committee.
• May perform other duties assigned by the administration staff.
• Assist with creating/ verifying and approving district transcripts.

MINIMUM REQUIREMENTS:

• 2 years' experience working with school data systems (PowerSchool and Edgenuity preferred)
• Communicate professionally and work successfully with many constituents and representatives from external agencies.
• Proficient in Excel, Google Sheets, and data visualization tools.
• Strong analytical and problem-solving skills with attention to detail.
• Knowledge of educational policies, reporting standards, and compliance requirements.
• Excellent communication and ability to present data insights to non-technical audiences.
• Ability to work independently and collaboratively with school staff and administrators.
• Knowledge of educational policies, reporting standards, and compliance requirements.

ADDITIONAL REQUIREMENTS UPON HIRE:

• Possession or ability to obtain a valid driver's license.
• Ability to pass a background and fingerprint clearance at the Pima County Juvenile Courts Detention Center.

PREFERRED QUALIFICATIONS:

• Bilingual in Spanish.