Enterprise Records Specialist

Software Guidance & Assistance, Inc., (SGA), is searching for an Enterprise Records Specialist for a CONTRACT assignment with one of our premier Regulatory clients in Rockville, MD.

Responsibilities :

• Records Classification & Code Management:
  • Assist departments in defining and assigning Record Codes for existing, undefined, and new Records to appropriate Record Groups, Record Locations, and corresponding metadata within the ERMA Solution.
  • Ensure no duplication in Records Code usage and resolve conflicts with the Enterprise Automated Records Schedule (EARS).
• Records Community Training & Support:
  • Provide ongoing training and support to current and new Records Community Staff on ERMA Solution functionality and best practices for electronic Records management.
• Records Lifecycle Management & Destruction Processing:
  • Manage and initiate Records management lifecycles, including initiating and monitoring preliminary destruction lists and workflows, ensuring Legal Holds are properly flagged, and overseeing the ERMA Solution's execution of Records Destruction processes in accordance with approved Records Schedules.
• Records Schedule Synchronization:
  • Ensure changes to department Records Schedules are accurately and promptly reflected in corresponding systems, including ERMA, to maintain consistency across the Records management ecosystem.
• Onboarding & Compliance Verification:
  • Support departments with new Record Groups/Codes through the proper onboarding process.
  • Verify ERMA usage and adoption by monitoring each department's Preliminary Destruction List generation and utilization.
• Cross-Departmental Coordination:
  • Facilitate communication and collaboration between departments to ensure coordinated management of shared Records and consistent application of Records management practices across the organization.

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.

#LI-DM1