Creative & Marketing - Global Events Prog Mgr. 2

Job Description:

AgreeYa is a global Systems Integrator and is seeking to hire an Event Project Manager responsible for leading the strategy, planning, and execution of high-impact corporate and executive-sponsored events. The role manages end-to-end event planning, vendor and budget management, logistics, stakeholder engagement, and on-site event execution while delivering exceptional attendee experiences aligned with business objectives and brand standards.

The ideal candidate will have experience managing large-scale, multi-day corporate events within a global technology organization, strong project management and communication skills, expertise in vendor negotiations and budget management, and proficiency with event management tools such as Cvent. CMP/CSEP certification and experience supporting executive or customer-facing events are preferred.

Job Responsibilities:

Event Planning:

• Manage the end-to-end planning and delivery of major corporate events, including complex engineering conferences, customer organization conferences and executive leadership meetings.
• Translate business objectives into event concepts, agendas and experience designs that engage targeted audiences and elevate the KLA brand.
• Build and manage detailed project plans, timelines, budgets and risk assessments for all assigned events.
• Serve as a trusted advisor to internal partners, guiding them through event strategy, options and best practices.
• Collaborate with global teams to support consistency across regions while tailoring experiences to local needs.

Event Execution & Logistics:

• Oversee venue sourcing, contract negotiations, and vendor selection (A/V, production, dcor, catering, transportation, security, registration, logistics, etc.) for annual meetings and conferences.
• Develop comprehensive event documentation, including running show, production schedules, staffing plans and briefing materials.
• Create consistency in content, messaging and attendee experience.
• Manage on-site operations, staff, vendors and stakeholders to ensure flawless execution.

Financial & Vendor Management:

• Own event budgets from forecasting through final reconciliation; ensure responsible cost management and ROI reporting.
• Work closely with Purchasing to negotiate vendor contracts and performance, ensuring the highest standards of service delivery and compliance with company policies.
• Evaluate cost saving opportunities and implement process efficiencies across the events portfolio.

Compliance & Process Excellence:

• Support continuous improvement of processes, tools, templates and standard operating procedures related to event planning.
• Maintain accurate data and reporting for internal systems, including attendee management, budgets, and post-event analysis.

Required Qualifications:

• Bachelor s degree in Event Management, Marketing, Communications, Business, or related field.
• 5+ years of experience in corporate event planning, preferably within a global, technology organization.
• Demonstrated experience managing large scale, multi-day events with complex logistics and VIP stakeholders.
• Strong project management and organizational skills with exceptional attention to detail.
• Excellent communication and interpersonal abilities; comfortable interfacing with senior leaders and cross functional teams.
• Proven budget management and vendor negotiation experience.
• Ability to travel globally 10-20% depending on event calendar.

Preferred Qualifications:

• CMP (Certified Meeting Professional) or CSEP certification.
• Experience supporting clinical education events or healthcare professional programs.
• Familiarity with Cvent and Poppulo.

Success Factors:

• Strategic thinker with a passion for creating meaningful, branded experiences.
• Calm under pressure, with strong problem solving and on-site leadership skills.
• Collaborative and diplomatic communicator who builds trust across teams.
• Resourceful, solutions oriented and committed to continuous improvement.