Facilities Coordinator

Location: Brisbane, QLD
Company: BGIS, Aviation Aligned Client
Employment Type: Full-Time, Permanent, On-Site
Other Information: Free On-Site Parking

We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management, delivering thoughtful, sustainable, and high-quality solutions across complex environments. Our work across aviation, government, healthcare, and utilities has been recognised through industry accolades, including being an FMA Industry Award for Excellence 2025 Finalist and an RICS 2025 Property / Facilities Management Team of the Year Nominee, reflecting our strong focus on safety, collaboration, and continuous improvement.

Purpose of the Role

BGIS is seeking an experienced Facilities Coordinator to support the day-to-day operation of a major aviation precinct and ensure maintenance, compliance, and stakeholder requirements are delivered to a high standard. Reporting directly to the Regional Services Manager, you will work collaboratively with both client and BGIS teams to coordinate maintenance activities, manage work orders, support financial processes, and drive service excellence.

The ideal candidate will be highly organised, relationship-focused, and proactive, with strong communication skills and a genuine commitment to creating positive outcomes for clients, contractors, and colleagues.

Key Responsibilities

• Act as the primary point of contact for facility-related enquiries and service requests.
• Coordinate maintenance activities and manage work orders through the CMMS system.
• Support financial and procurement processes, including invoice reviews and budget administration.
• Monitor contractor and subcontractor performance to ensure compliance with contract requirements and KPIs.
• Assist in maintaining a safe, compliant, and sustainable workplace environment.
• Coordinate documentation, reporting, and record management to support operational excellence.
• Build positive relationships with stakeholders across the site and broader business.
• Support continuous improvement initiatives and contribute to a collaborative team culture.

Education, Experience & Skills

• Experience within a property, facilities management, corporate real estate, or integrated services environment.
• Demonstrated experience coordinating maintenance activities and service delivery.
• High-level proficiency in Microsoft Word, Excel, Outlook, and CMMS platforms.
• Strong understanding of QA, WHS, environmental, and compliance systems.
• Excellent communication, organisation, and stakeholder management skills.
• High School Certificate (or equivalent) and relevant qualifications in Facilities Management, Building Services, or a related discipline.
• Training or exposure to WHS and quality management systems.
• Knowledge of building services, maintenance planning, or subcontractor management.
• Experience preparing scopes of work, tender documentation, or contractor engagement activities.
• Current First Aid Certificate.
• Additional qualifications or training relating to environmental management systems.
• Experience supporting operations within large, complex, or transport-related environments.

Workplace Flexibility

To support your success in the role, this position will be based 100% on-site at Brisbane Airport. This role operates during core business hours, providing consistency and regular engagement with site stakeholders and contractors.

Why Join BGIS?

BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

To be successful in the role, applicants must have full working rights in Australia.

Please note that a National Police Clearance and Drug & Alcohol Screening will be required as part of the pre-employment process.

Key Benefits Include:

• Spot recognition vouchers and $2,000 employee referral bonus
• Access to Flare for discounts across retailers, energy, utilities & much more!
• Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers
• AFR Best Places to Work 2024 & 2025
• Endorsed by Work180 as an employer of choice for women
• Career progression through secondments & internal mobility
• Leadership programs - Future Leaders and Leadership Fundamentals
• Health perks including EAP, wellness programs & flu vaccinations
• 2 paid volunteer days annually
• FMA Industry Award for Excellence 2025 Finalist
• RICS 2025 Property / Facilities Management Team of the Year Nominee