Facilities Coordinator

About the Role: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans. What You’ll Do: * Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats. * Support the FM with preparation of budgets, monthly reports, forecasts, and financial documentation, including providing budget input and tracking planned versus actual spend. Coordinate the coding and processing of vendor invoices, billing, expense reports, purchase orders, and accounts receivable activities. * Work with Maintenance Technicians and vendors to compile and track maintenance items. Open, coordinate, and monitor work assigned to vendors through completion. * Coordinate project activities through the project lifecycle, including scope documentation, Microsoft requirements, required approvals, PO setup, vendor coordination, scheduling, status tracking, and closeout, escalating issues to the FM as needed. * Acknowledge all client inquiries and collect work orders. * Collect information reports to find out performance and progress status. * File work orders, proposals, department files, and other paperwork submitted by vendors. * Monitor activities that happen outside the building, such as proper waste disposal and recycling. * Follow instructions, short correspondence, and memos and ask clarifying questions. * Respond to common inquiries or complaints from clients, co-workers, and supervisors. * Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. * Impact through clearly defined duties, methods, and tasks are described in detail. * Deliver own output by following defined procedures and processes under close supervision and guidance. What You’ll Need: * High School Diploma or GED with up to 2 years of job-related experience. * Ability to follow basic work routines and standards in the application of work. * Communication skills to exchange straightforward information. * Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. * Strong organizational skills with an inquisitive mindset. * Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.