Administrative Support Receptionist

Why work at OpTech/GTech?
OpTech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at OpTech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!

Job Summary

Provide high-level administrative and executive support to plant leadership by managing calendars, communications, travel, meetings, and confidential business activities. Act as a key point of contact while ensuring smooth day-to-day operations and professional coordination across teams.

Key Roles & Responsibilities

• Manage executive calendars, meeting schedules, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements and expense reports.
• Screen calls, emails, and correspondence; prioritize and respond as needed.
• Prepare presentations, reports, meeting materials, and business documents.
• Organize and coordinate meetings, events, staff gatherings, and leadership activities.
• Handle confidential information with professionalism and discretion.
• Welcome visitors and support executive interactions with internal and external stakeholders.
• Maintain organized records, files, and communications in accordance with company policies.
• Support special projects and administrative activities as assigned.

Required Qualifications

• High School Diploma/GED (Associate Degree preferred).
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• Ability to work independently and manage competing priorities.
• High level of integrity and confidentiality.
• Experience supporting senior executives or leadership teams preferred.
• Flexibility to support stakeholders across multiple North America time zones.

Job Summary

Provide high-level administrative and executive support to plant leadership by managing calendars, communications, travel, meetings, and confidential business activities. Act as a key point of contact while ensuring smooth day-to-day operations and professional coordination across teams.

Key Roles & Responsibilities

• Manage executive calendars, meeting schedules, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements and expense reports.
• Screen calls, emails, and correspondence; prioritize and respond as needed.
• Prepare presentations, reports, meeting materials, and business documents.
• Organize and coordinate meetings, events, staff gatherings, and leadership activities.
• Handle confidential information with professionalism and discretion.
• Welcome visitors and support executive interactions with internal and external stakeholders.
• Maintain organized records, files, and communications in accordance with company policies.
• Support special projects and administrative activities as assigned.

Required Qualifications

• High School Diploma/GED (Associate Degree preferred).
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• Ability to work independently and manage competing priorities.
• High level of integrity and confidentiality.
• Experience supporting senior executives or leadership teams preferred.
• Flexibility to support stakeholders across multiple North America time zones.

By submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications. OpTech/GTech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.