Office Coordinator - Be the Person Who Makes It All Happen!

The Opportunity

Are you the person who somehow knows what's happening across the office before anyone else does?

The one who can organise a team event in the morning, coordinate a new starter by lunch, solve a facilities issue in the afternoon-and still have time to help the Operations Manager keep everything running smoothly?

If that sounds like you, this could be your next opportunity.

We are partnering with a highly regarded Melbourne law firm seeking an experienced Office Coordinator to join their team in a varied and hands-on role supporting the day-to-day operations of the firm.

This is far from a traditional administration position. You'll sit across marketing, events, recruitment, facilities and office operations, working closely with the Operations Manager and becoming a key point of contact for the wider business.

The Role

No two days will look exactly the same.

You'll play an important role in ensuring the office operates efficiently, professionally and cohesively, while also contributing to the firm's people, culture and profile.

Your responsibilities will include:

• Marketing & Communications
• Assisting with marketing initiatives, events and business development activities
• Coordinating internal and external communications and marketing materials
• Supporting social media, website and promotional activities as required
• Assisting with the coordination of firm events and client functions

• Events & Function Coordination
• Taking ownership of the planning and coordination of internal and external firm events, client functions and team activities
• Managing event logistics from start to finish, including venue arrangements, catering, invitations, RSVPs and attendee coordination
• Liaising with suppliers, venues and external service providers to ensure events are delivered smoothly and professionally
• Coordinating catering requirements, dietary needs, room setups and event schedules
• Supporting the Operations Manager and wider team with the organisation of staff functions, celebrations and corporate events
• Bringing creativity, organisation and attention to detail to ensure events are enjoyable, well-run and reflective of the firm's professional brand

• Recruitment & People Support
• Assisting with recruitment processes, including advertising, candidate coordination and interviews
• Coordinating onboarding and induction for new employees
• Supporting the Operations Manager with staff-related administration
• Helping to foster a positive and engaging workplace culture

• Facilities & Office Administration
• Coordinating day-to-day office and facilities requirements
• Liaising with suppliers, contractors, building management and service providers
• Managing office supplies, equipment and maintenance
• Assisting with meeting rooms, events and general office coordination
• Identifying issues before they become problems and taking ownership of getting them resolved

• Operations Support
• Working closely with the Operations Manager across the day-to-day running of the firm
• Assisting with projects and operational initiatives
• Supporting the implementation and improvement of office processes and procedures
• Providing general administrative support across the business as required

About You

We're looking for someone who is organised, proactive and genuinely enjoys being the person who makes things happen.

You'll ideally have:

• Previous experience in an Office Coordinator, Office Manager, Operations or similar role
• Experience within a professional services or legal environment highly regarded
• Exposure to marketing, recruitment and/or facilities administration
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• The ability to juggle multiple priorities and remain calm when things get busy
• A proactive approach with the confidence to use your initiative
• A professional, approachable and collaborative style

Most importantly, you'll be someone who enjoys variety and takes pride in creating an office environment where people can do their best work.

Why This Role?

• A genuinely varied role with exposure across multiple areas of the business
• Work closely with the Operations Manager and have visibility across the firm
• Opportunity to contribute to marketing, recruitment, culture and operational initiatives
• Join a professional and collaborative legal environment
• Be the person who makes a real difference to the day-to-day experience of the team
• A role where no two days are quite the same

If you're looking for a position where you can bring your organisational skills, initiative and personality to the table-and want to be more than just the person who keeps the stationery cupboard stocked-I'd love to hear from you.

To Apply

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Why This Role - the description above covers the responsibilities and requirements.

At empire group, we are committed to equitable recruitment and encourage applications from people of all backgrounds, identities and experiences.