Talent Coordinator [AQ-11548]

Aquent is partnering with a global leader in creative and marketing technology, a company renowned for empowering millions worldwide to bring their digital visions to life. This organization is at the forefront of innovation, continuously shaping how content is created, managed, and delivered across various industries. Joining their team means contributing to a dynamic environment where groundbreaking ideas become reality, impacting creative professionals and businesses on a global scale.

Are you a highly organized and detail-oriented professional with a passion for bringing order to complex, high-volume operations? This is your chance to make a significant impact by ensuring a seamless and compliant integration process for a large-scale employee onboarding initiative across multiple legal entities in the EMEA region. You will be the linchpin, coordinating critical processes and stakeholders to ensure that hundreds of employees transition smoothly, directly contributing to the success and stability of a major organizational change.

What You’ll Do

• Manage the end-to-end preparation, issuance, and tracking of employment contracts and contract addendums for employees transferring across multiple EMEA legal entities, in line with local labor law and works council/employee consultation requirements.
• Deliver this work in structured phases, aligned to the broader integration timeline, keeping each phase on track and flagging risks to deadlines early.
• Partner closely with key stakeholders in each market to align on entity-specific requirements, employee queries, and exceptions.
• Facilitate, where needed, messaging for impacted employees at each phase of the integration — including contract changes, onboarding steps, and key dates.
• Coordinate across Legal, Payroll, Total Rewards, and IT/Workplace teams to bring the right stakeholders together at the right time, resolving blockers and keeping the integration moving.
• Build and maintain a strong cadence on high-volume contract issuance, completion, and outstanding actions by entity and phase, providing regular status updates to integration leadership.
• Act as a point of contact for employees and managers with questions about their contract, transfer, or onboarding status, connecting with ERC to support the employee lifecycle as they onboard.
• Identify process inefficiencies across the high-volume contract workflow and recommend improvements or automation opportunities.
• Maintain accurate, audit-ready records across all entities in line with data privacy requirements (GDPR and local equivalents).

What You’ll Bring

• Experience managing high-volume, multi-phase workstreams with competing deadlines and multiple stakeholders.
• Strong stakeholder management skills — comfortable working with multiple COEs and stakeholders.
• Excellent organizational and reporting skills, with experience building trackers/dashboards (Excel, Smartsheet, Workday, Power Automate, or similar) to monitor progress at scale.
• Clear, confident communication skills, with the ability to explain contract or process changes simply to employees and managers.
• High attention to detail and comfort working with sensitive personal data in line with GDPR.
• Ability to work independently in a fast-moving, ambiguous environment, and adapt quickly as integration plans evolve.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

A multinational cloud-based software company specialising in a series of products designed to drive creative innovation across multimedia. Used by millions around the world for personal and professional use across all industries.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.

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