Construction Contract Administrator

Duration: 4 months
Rate: $45-49/hour W2
Location: Oakland, CA (Hybrid – onsite for training & periodic check-ins)

Seeking a Contract Administrator to support Category Leaders by coordinating contract execution, amendments, renewals, supplier onboarding, compliance documentation, reporting, and contract lifecycle activities. Responsible for maintaining contract data integrity, facilitating governance requirements, and ensuring timely execution of supplier agreements.

Responsibilities:

Contract Lifecycle Management

·        Coordinate preparation, review, execution, and storage of supplier contracts, amendments, renewals, statements of work, and termination agreements.

·        Facilitate contract routing and approvals through established governance processes.

·        Maintain contract records within approved contract management and procurement systems.

·        Monitor contract expiration dates, renewal requirements, notice periods, and key milestones.

·        Support contract closeout activities and documentation retention requirements

Strategic Sourcing Support

·        Partner with multiple Category Leaders to support sourcing events and contract implementation activities.

·        Coordinate contract development activities resulting from competitive sourcing events and supplier negotiations.

·        Assist with contract templates, standard terms and conditions, and approved commercial language.

·        Track sourcing and contracting milestones to support category work plans and project schedules.

·        Support supplier onboarding and contract activation activities.

Governance, Compliance and Risk Management

·        Ensure contracts comply with procurement policies, delegation of authority requirements, and governance standards.

·        Verify completion of required supplier risk, insurance, safety, and compliance documentation.

·        Coordinate with Legal and Risk Management teams to resolve contractual issues and exceptions.

·        Assist with internal and external audits by providing contract documentation and supporting records.

·        Identify and escalate potential contract compliance concerns to Category Leaders.

Systems, Reporting & Data Management

·        Maintain accurate contract and supplier information in SAP, Ariba, and other procurement systems.

·        Generate reports on contract status, renewals, execution timelines, and sourcing pipeline activities.

·        Monitor contract administration metrics and support continuous improvement initiatives.

·        Ensure contract metadata and documentation are complete and up to date.

Requirements:

·        Bachelor’s degree

·        2+ years of construction contract negotiations and administration experience (contract specialist/contracts coordinator/contract administrator)

·        Understanding of construction terminology

·        Proficiency with Microsoft Office applications (particularly Microsoft Word, Excel, and PowerPoint)

·        Strong organizational skills and ability to manage multiple priorities simultaneously

·        Experience supporting strategic sourcing or procurement organizations

·        Experience with SAP/Ariba, contract lifecycle management (CLM) systems, or similar procurement platforms

·        Knowledge of utility industry procurement and contracting practices preferred