Office Manager

Office Manager

Aura Power’s vibrant Bristol head office is the heartbeat of our business. As we continue to expand, this role is essential to ensure our workspace runs smoothly and efficiently, enabling our team’s best work. The Office Manager will provide dedicated on-site support at our Bristol Office for a minimum of four days a week. For the right candidate, this role offers significant room for growth, including opportunities to get involved in HR and to collaborate and make a meaningful impact across both our London and Glasgow offices. 

If you have excellent time management, strong interpersonal skills, and the ability to work independently, we’d love to hear from you.

What you’ll be doing:

• Bristol Office and Facilities Management: Manage office and building access. Oversee all facilities and supplier contracts, ensuring all office supplies are replenished using responsible sourcing. Lead on rent reviews, office refurbishments and expansion.
• Health & Safety Management: Propose, implement and review policies, conduct risk assessments, and ensure sufficient first aiders and fire marshals across all three offices with required refresher training.
• Management of Employee Onboarding and Offboarding Experience: Own the full onboarding experience, including welcoming new joiners on their first day, arranging home office equipment and managing IT onboarding/offboarding with our external IT provider.
• Administrative and Reception support: Manage incoming communications and mail, facilitate visitor reception and meeting room bookings.
• HR Operations: Oversee our HR platform, maintain organisational charts, and assist the Finance Team with tasks like holiday allowances and employee benefits.
• Staff Socials, Travel and Wellbeing: Organise our annual Summer and Christmas parties, and ad-hoc team-building socials throughout the year, ensuring alignment across the Bristol, London and Glasgow offices. Manage our company travel platform, and support with employee wellbeing initiatives.
• Primary point of contact with our external IT service provider: Triage ad-hoc IT queries from across the company, escalate issues as needed, and assist the Business Operations team with IT changes related to data strategy or cyber security.

What experience you’ll need/ Is this the job for you?

Essential:

• This is a standalone role so previous experience in an administrative or office management role is essential.
• Excellent organisational skills with the ability to manage multiple tasks or responsibilities simultaneously and prioritise effectively.
• Strong interpersonal and communication skills, with the ability to engage at all levels of the business.
• Responsible and proactive, with the ability to see tasks through independently.
• Good time management skills and the ability to adapt to changing deadlines.

Desirable:

• Good IT skills, including proficiency in Google workspace.
• Experience and interest in supporting HR areas of the business such as Recruitment, L&D and Employee Wellbeing.
• Ability to identify areas for improvement and propose innovative solutions.

Where you’ll be working

Due to the nature of this role, you will be based in our Bristol office , which is located in central Bristol - Queen Square. The minimum requirement is four days a week in the office , with one day a week working from home. This role is available part-time (4 days) a week to the right candidate.

How much will you be paid?

The salary for this role ranges from £35,000 - £45,000 (depending on experience, pro-rated for part-time).

Why you’ll want to work for us

Enjoy the close-knit atmosphere of a small team, coupled with the perks of a larger organisation, as well as:

- The opportunity to take on a broad and visible role at the centre of day-to-day office life.

- Close working relationships with colleagues across all areas of the business, including the Executive Committee.

- Flexibility through a part-time option at 4 days per week for the right candidate.

- For full-time arrangements, the possibility of up to 1 day working from home per week.

We are proud of our unique culture at Aura Power and that is down to the talented bunch of individuals that work for us. Many of the Aura team are empowered simply by contributing directly to the energy transition in the fight against climate change but we believe in offering a number of other benefits to keep our team motivated. These currently include: 

• Comprehensive, private medical insurance through Vitality.
• Twenty-eight days of paid holiday in each calendar year for full-time positions. One additional day is given for every two years of service up to a maximum of 32 days each year. Public holidays are given in addition to the above.
• Competitive, Equalised Parental Leave 
• Additional Annual Leave Scheme of up to 10 days 
• Career Break allowance 
• Death in Service benefit
• Electric Vehicle Salary Sacrifice
• Cycle to Work Scheme
• Vibrant and positive work culture with regular team socials.
• Pension Scheme

The important stuff

You must have the right to work in the UK - sponsorship for this role is not available.

Location: Bristol

Perm, part-time: Permanent, full-time role, however part-time available to right candidate (4 days a week) 

Office/WFH balance: Min 4 days a week in Bristol office, up to 1 day WFH (if full-time)

Applications close: Sunday 23rd August.

Potential Start date: Immediately

If this role sounds like a good fit for you, please apply by uploading your CV and a short cover letter letting us know why you’d like to join the team here:

•  ***We kindly ask that recruiters do not contact anyone at the company. We have recruiter relationships in place already and are not currently seeking any more***