Procurement Analyst

Senior Procurement Analyst - IT Software & SaaS

Senior Procurement Analyst - IT Software & SaaS

Location: Hybrid - On-site Training for 3-4 Weeks; 4 Days/Week Remote
Job Description

The Senior Procurement Analyst ensures that products and services are procured in the best interest of the state. This position is responsible for obtaining information technology (IT) software, SaaS, PaaS, IaaS, and related goods and services required by the agency.

The position is responsible for the evaluation of IT vendors and contracts, including Requests for Quotes (RFQ), Requests for Proposals (RFP), and Requests for Information (RFI). This role is project-based and requires research, negotiation skills, and evaluation of services, with the ability to make recommendations based on research.

The Senior Procurement Analyst provides recommendations regarding supplier selection based on research and supports business areas in the evaluation of goods and services and in contract negotiations.

Under general supervision, this position is responsible at an agency-wide level for financial and procurement functions related to IT products and services. This includes:

• Software and Software as a Service (SaaS)
• Hardware, including desktop and data center equipment
• Cloud Infrastructure
• Telecommunications
• IT Implementation Services
• Advisory and Managed Services
• New and Emerging Technologies

We are seeking a senior IT Procurement Analyst specializing in Software & SaaS Management to oversee a growing software portfolio. The role will lead end-to-end software acquisitions, contract renewals, license optimization, and software vendor negotiations.

The analyst will collaborate closely with IT, Legal, Finance, and Information Security (InfoSec) teams to ensure cost-efficiency, compliance, and seamless SaaS operations.

This position applies broad theoretical job knowledge obtained through advanced education, knowledge of IT products and services, statewide procurement rules and regulations, and financial principles to procure new and existing IT products and services.

The position works independently under general supervision and is assigned procurements that are difficult but not typically complex in nature. May influence others within the job area through explanation of facts, policies, and practices.

Preferred Skills
1. IT Asset Lifecycle & Licensing Expertise

Deep functional knowledge of SaaS, PaaS, RaaS, and IaaS licensing models. Understanding of per-user, per-core, and consumption-based entitlements to prevent overspending and audit risks.

Proficiency in the ISO-9902 Cloud Procurement Framework.

2. Strategic Negotiation

Proven ability to negotiate high-value contracts. Negotiations should address not only pricing but also Service Level Agreements (SLAs), data sovereignty clauses, renewal caps, and other contractual terms.

3. Technical Project Management

Ability to manage a procurement pipeline as a project, including establishing milestones, managing stakeholders across departments, and ensuring procurement timelines align with technical rollouts.

4. Complex RFP/RFQ Development

Experience drafting and scoring complex solicitations for enterprise-level IT services and ensuring that Statements of Work (SOWs) are technically sound and legally enforceable.

5. Financial & Data Literacy

Ability to conduct Total Cost of Ownership (TCO) and Return on Investment (ROI) analyses to justify multi-year technology investments to executive leadership.

Core Responsibilities
Software Licensing & Renewals

Proactively manage the software renewal pipeline using a 30/60/90-day lookahead. Analyze usage metrics to right-size seats, modules, and tiers before renewal.

SaaS & Enterprise Contracts

Lead commercial negotiations for SaaS agreements, Enterprise License Agreements (ELAs), and software maintenance contracts to secure competitive pricing, flexible terms, and clearly defined SLA benchmarks.

Vendor & Compliance Risk

Partner with Security, Legal, and Privacy teams to complete software vetting workflows, including SOC 2 compliance reviews, data protection agreements, vendor risk assessments, and related due diligence prior to contract signature.

Optimization & Waste Reduction

Identify overlapping software capabilities across business units, drive software rationalization, and reclaim unused or underutilized software licenses.

Audit & Asset Tracking

Maintain the Software Asset Management (SAM) repository and internal records to support vendor compliance audits and ensure software licensing compliance.

Required Skills

Minimum 3 years of experience in IT Software Procurement or IT Procurement Analyst roles specializing in Software & SaaS Management.

• End-to-end software acquisitions
• Software contract renewals
• Software license optimization
• Software vendor negotiations
• Collaboration with IT, Legal, Finance, and InfoSec
• Cost-efficiency and compliance management
• SaaS operations and software portfolio management

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