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OCIO Operations Specialists

InvestM Technology LLCSan Francisco, CA🇺🇸United StatesPosted 7 Aug 2026

Quick Overview

Work Type
Hybrid
Level
Mid Senior

Job Description

OCIO Operations Specialists
  • Work alongside the client’s internal client-service team to model best-practice handling of client inquiries, cash reconciliation review, and cash letter preparation
  • Process subscription documents, capital calls, distributions, and redemption instructions for hedge fund and private equity commitments, tracking wire dates, due dates, notice periods, locks, and gates – Review outbound cash and account communications for accuracy before they are finalized, coaching junior team members on quality standards
  • Help professionalize day-to-day client operations workflows, anticipating investment-team needs rather than working reactively This work is in close support of the client-service function but does not involve being introduced to or in direct contact with the client’s external clients.
 
CORE RESPONSIBILITIES
  • Operate as an embedded, hands-on individual contributor within a lean, high-growth operations team
  • Maintain working proficiency across client-service, reconciliations, and reporting workflows — beyond your primary specialisation — to provide backup coverage and team resilience
  • Apply deep knowledge of hedge fund and private equity mechanics — valuations, commitments, capital calls, distributions, and subscription documents — across a predominantly fund-of-funds book
  • Support a custodian-agnostic operating model spanning numerous counterparties, largely wire- and email-based rather than automated trade feeds
  • Contribute to standardising procedures, documentation, and training materials — including scalable onboarding workflows, data templates, and operational checklists — that support the client team’s growth toward eventually owning BAU independently
  • Partner with compliance and legal teams on account documentation and data needed for regulatory reporting relevant to client mandates
  • Use AI tools (e.g., Claude) and advanced Excel to improve the accuracy and efficiency of daily operations work
 
QUALIFICATIONS — REQUIRED
  • 10–15 years of experience in client or investment operations; prior experience at an OCIO is a key differentiator for this role — asset manager, custodian, or fund administrator backgrounds also considered
  • Direct experience with fund-of-funds structures and operations, including manual subscription and redemption processing in the absence of automated trade feeds
  • Direct experience with hedge fund and private equity valuations, commitment processing, and capital call/distribution mechanics and the complexities around cash management associated with private equity
  • Working knowledge of subscription documents, wire processing, and fund terms (notice periods, locks, gates)
  • Hands-on daily and month-end reconciliation experience, including unit reconciliations, exception management, and data quality across the Accounting Book of Record (ABOR) and downstream reporting
  • Familiarity with client performance reporting concepts (flash reports, quarterly statements) and reporting cadences
  • Experience with relevant systems — SimCorp Dimension, IVP, DealCloud, Canoe, or Addepar (or comparable platforms) — strongly preferred
  • Advanced Excel proficiency and comfort working with AI tools (e.g., Claude) to support daily operations
  • Strong process-improvement instincts, with experience in business requirements development, operating model design, and standardising procedures and documentation
  • High degree of ownership, accuracy, and responsiveness across multiple concurrent workstreams
  • Comfort flexing across adjacent operations functions (client service, reconciliations, reporting) to support team coverage and resilience, while anchoring in one primary specialisation

Skills

Compliance
Onboarding
Reconciliation
Regulatory Reporting

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