Wapiti Gravel Suppliers Office Administrator

Job Description

Reporting to the Senior Accountant the Office Admin plays a vital role in ensuring the smooth and efficient operation of the division or regional office. This position is responsible for managing day-to-day administrative tasks, supporting staff, and maintaining a productive and organized work environment.

Main Responsibilities

• Assist with month end processes to ensure robust data before cut-off.
• Maintain filing system for internal jobs and prepare files for storage in accordance with organizational retention policy.
• Assist with duties and training of Admin staff as needed to ensure optimal performance of Admin and Regional divisions.
• Must ensure a solid understanding of, and comply with the principles of the company's Code of Ethics.
• Must examine situations in light of the principles of the Code of Ethics.
• Other Accounting related duties as required.
• Receive, audit and process truck haul tickets and job sales data for aggregate and asphalt.
• Complete cash sales for AR department.
• Ensure daily turnaround for high-volume data entry with accuracy and attention to detail.
• Verify recap balance with ticket data submission for Highway division.
• Verify and apply special pricing, quotes, and purchase orders when entering ticket data.
• Liaise with dispatch, sales, and Project Managers to ensure accurate volume, pricing and job coding.
• Collaborate with Project Managers on civil construction to ensure job coding compliance.
• Utilize company programs for ticket entry and reporting and verifying accounting and job cost coding.
• Communicate with other company segments as needed to resolve discrepancies.
• Promote, execute and adhere to the company's safety program, and encourage all employees, sub-contractors and consultants to adopt safety as a culture.
• Work in a safe, responsible manner to not intentionally injure oneself, or endanger the wellbeing of others.
• Participate as an integral member of the team, and contribute towards the success of the organization, which may involve the provision of other technical and administrative support, as required.
• Collaborate with project teams on other special initiatives, as required.

About the Candidate

• High school diploma, preferred.
• Post secondary education in Business Administration or related is a strong asset.
• Class 5 Drivers License is required.
• Experience within the road construction industry considered an asset.
• 2+ years' experience in an administrative role.
• Beginner to intermediate Microsoft Office Suite is preferred.
• Experience with JDE, Onbase and HeavyJob considered a strong asset.

Work Environment

• Out of town travel may be required on rare occasions.
• Overtime as required.
• Work is primarily performed in an indoor setting, which could include sitting or standing for extended periods of time, and extended computer use including exposure to blue-light and wrist dexterity.
• Use of Personal Protection Equipment (PPE) is required.
• Must comply with the company's drug and alcohol testing requirements.

Whats In It For You?

We are pleased to offer the successful candidate an attractive wage, extended health benefits, company matching pension plan, educational assistance, excellent opportunities for professional growth, and more!