Executive Secretaries and Executive Administrative Assistants

Job Title: Executive Secretaries and Executive Administrative Assistants

Location: Troy, NY
Employer: 4Consulting, Inc
Position Type: Full Time
Worksite: Onsite

 

Position Summary

4Consulting, Inc is seeking a qualified Executive Secretaries and Executive Administrative Assistants to support technology consulting, application development, systems analysis, testing, data management, cybersecurity, infrastructure, or project delivery services for client projects. The selected candidate will perform duties consistent with the client’s project requirements and company delivery standards.

Essential Duties and Responsibilities

The candidate will be responsible for:

1. Manage daily office operations, reception, supplies, mail, facilities requests, and general administrative services.
2. Coordinate meetings, events, catering, travel-related logistics, and executive scheduling as needed.
3. Support office security, health and safety procedures, building access, and coordination with facility and technology teams.
4. Maintain effective communication with employees, leadership, vendors, and other stakeholders while resolving operational issues proactively.
    

Minimum Qualifications

The position requires:

Education	Bachelor’s degree in Computer Science, Information Technology, Engineering, Business, or related field, or equivalent combination of education and experience.
Experience	3+ years of administrative or office management experience, preferably supporting senior executives or leadership teams in a professional environment.
Technical Skills	Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Video Conferencing Tools, Office Management Systems, Expense Management Tools, Procurement Systems
Business / Domain Skills	Office Administration, Executive Support, Facilities Coordination, Vendor Management, Meeting & Event Coordination, Customer Service
Communication	Ability to communicate with technical and business stakeholders.
Documentation	Ability to prepare project documentation, status updates, and deliverables.
Work Authorization	Must be legally authorized to work in the United States. Sponsorship may be considered where permitted by company policy and project requirements.

 

Certification Required
None

Travel Required
None

Supervisory Role
No

Preferred Qualifications

1. Experience supporting large offices, executive teams, or complex professional environments.
2. Familiarity with facilities management, procurement, expense reporting, and enterprise collaboration systems.

Equal Employment Opportunity Statement

4Consulting, Inc is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, citizenship status, immigration status where protected by law, or any other legally protected status. All candidates will be evaluated based on job-related qualifications, experience, skills, availability, and ability to perform the essential duties of the position.