Accounting Analyst – Accounts Payable & PeopleSoft

Job Responsibilities

• Work with Accounts Payable (AP) to resolve unmatched, unvouchered, and rejected invoices.

• Support Finance teams with daily accounting and financial processes.

• Collaborate with Buyers to resolve Purchase Order (PO) issues and ensure timely invoice payment.

• Generate, track, and maintain Accounts Payable aging reports.

• Monitor delinquent accounts and support timely resolution in accordance with applicable payment requirements.

• Perform cost, spend, and financial data analysis.

• Act as a liaison between Project Managers, Procurement, and Finance to expedite invoice and payment resolution.

• Review vendor statements and maintain positive vendor relationships.

• Coordinate with Finance and vendors to resolve invoice and payment disputes.

• Analyze business processes, identify procedural gaps, and recommend solutions.

• Create and maintain receipts in PeopleSoft.

• Review and analyze large volumes of financial and transactional data.

• Prepare weekly AP metrics by collecting, analyzing, and summarizing transaction data and trends.

• Review invoices and coordinate resolution with vendors and service providers.

• Prepare formal and informal business correspondence, including letters and emails.

• Identify unusual or exceptional transaction patterns and escalate issues as appropriate.

• Perform data collection and validation activities.

• Notify appropriate managers of exceptions, discrepancies, and potential issues.

• Support Project Managers and Finance/Procurement teams with day-to-day business processes.

Job Requirements

• Minimum 4 years of experience in an Accounting Analyst, Financial Analyst, AP Analyst, or similar role.

• Minimum 2 years of experience with PeopleSoft Finance, Procurement, or related financial systems.

• Strong understanding of Accounts Payable processes, including invoice processing, PO matching, vendor statements, payment issues, and invoice reconciliation.

• Experience working with Procurement, Purchasing, Finance, and Accounts Payable teams.

• Experience performing financial, cost, spend, and transactional data analysis.

• Experience working with Purchase Orders, invoices, receipts, vendor disputes, and payment processes.

• Strong experience reviewing and analyzing large volumes of financial data.

• Experience preparing AP aging reports, financial metrics, and management reports.

• Strong analytical, problem-solving, and decision-making skills.

• Excellent written and verbal communication skills.

• Ability to work effectively with Project Managers, Finance, Procurement, AP, Buyers, vendors, and management.

• Ability to manage high-volume work accurately and independently.

• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

• Proficiency with Microsoft Office 365, particularly Excel, Word, and PowerPoint.

Preferred Qualifications

• Bachelor''s degree in Finance, Accounting, Economics, Business, or a related field.

• Functional experience with PeopleSoft Financials.

• Experience with Oracle Financials or other ERP/financial systems.

• Experience with project-based financial management, budgeting, forecasting, or auditing.

• Knowledge of Accounts Payable aging, invoice reconciliation, procurement, and vendor management.

• Experience identifying process gaps and recommending process improvements.

• Strong attention to detail and ability to identify exceptions and irregularities in financial transactions.

• Ability to independently establish priorities and manage deadlines in a high-pressure environment.