Quick overview
Job description
ABOUT VAYNERX
VaynerX (https://vaynerx.com) is the most contemporary family of companies, working together to build and grow brands. Subsidiaries include VaynerMedia, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, VaynerSpeakers, and VaynerCommerce.
ABOUT VAYNERMEDIA
What’s up? We’re VaynerMedia! We are a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk, and has offices in New York, Los Angeles, Toronto, Mexico City, London, Amsterdam, Singapore, Delhi, Kuala Lumpur, Bangkok, Tokyo, and Sydney. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.
Culture is our key and Empathy is how we build it. VaynerMediaAPAC is strong with a world-class combination of diverse backgrounds collaborating to put forward innovative, creative and strategic solutions to the one advantage that stands the test of time --- PEOPLE. Day in and day out, we propel some of the biggest brands in the world to the intersection of attention and culture. In APAC, we are proudly +300, servicing a diverse client all around the region.
THE OPPORTUNITY / THE PITCH
We’re looking for an organized and detail-oriented Legal Clerk to support our Legal team with day-to-day administrative and document management tasks. This is an entry-level role suited to someone who enjoys keeping processes moving, working with documents, and supporting a fast-paced team.
You’ll help prepare, track, and manage legal documents and approvals—ensuring agreements, scopes, and supporting documents are accurate, complete, and signed on time.
THE RESPONSIBILITIES / THE TASK AT HAND
- Support the Legal team with administrative tasks, document filing, record-keeping, and contract tracking
- Prepare and format legal documents, agreements, scopes of work, and supporting attachments
- Review documents for completeness, accuracy, correct details, and required signatures before circulation
- Coordinate the signing process by following up with internal stakeholders and external parties to collect signatures and approvals
- Maintain trackers for contracts, approvals, deadlines, and pending signatures
- Organize and maintain legal files, templates, and document repositories
- Assist with basic research and information gathering to support legal and compliance requests
- Liaise with internal teams to collect information or documents needed for legal review
- Support ad hoc administrative projects and process-improvement initiatives
- Review, redline, and negotiate routine agreements—primarily Non-Disclosure Agreements (NDAs) and basic confidentiality agreements—in accordance with established company playbooks, guidelines, and escalation protocols
- Support cross-functional stakeholders across the APAC and EMEA regions, helping ensure regional alignment and timely turnaround on routine contract inquiries.
REQUIRED SKILLS & EXPERIENCE
- Bachelor’s degree in Legal Management, Political Science, Paralegal Studies, Business Administration, or a related field; fresh graduates are welcome to apply
- 0–2 years of experience in legal administration, paralegal support, contracts administration, or a similar role
- Experience using e-signature platforms (e.g., DocuSign) and contract management or document tracking tools is a plus
- Strong attention to detail, especially when reviewing documents for accuracy and completeness
- Excellent organizational skills and the ability to manage multiple follow-ups and deadlines
- Comfortable chasing updates and following up professionally with different stakeholders
- Clear written and verbal communication skills
- A proactive, reliable, and positive working style
- Interest in legal work, contracts, compliance, or business operations
- Ability to maintain confidentiality and handle sensitive information with discretion
What you should know about VaynerMedia
Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising. Our entrepreneurship DNA runs deep. We’re willing to break rules, try new things, and test hypotheses if it means better understanding our craft. It’s fun!
Our environment (and pace) feels much more like a start-up than most agencies you might be used to. Hopefully that, and the opportunity to collaborate with the talented and enthusiastic crew, work with big brands excites you, as it does us. We can’t wait to meet you.