Cash Application & Accounts Receivable Reconciliation Specialist

Location: Fully Remote
Employment Type: 12-Month W2 Contract
Pay Rate: $55–$70/hour
Openings: 2 immediate openings, with potential for additional headcount
Client: Confidential high-growth technology company

Position Overview

Russell Tobin is supporting a confidential, high-growth technology client in hiring a highly detail-oriented Cash Application & Accounts Receivable Reconciliation Specialist to join their Finance team on a 12-month W2 contract basis.

This role is focused on processing high-volume customer payments, applying cash across multiple payment channels, reconciling customer accounts, and ensuring the accuracy of accounts receivable records. The ideal candidate will be a subject matter expert in cash application workflows, payment matching, and account reconciliation within an ERP system.

This is an excellent opportunity for someone who thrives in a fast-paced, high-growth environment, enjoys precision-driven work, and is skilled at solving complex reconciliation issues while supporting accurate and timely month-end and quarter-end close processes.

Key Responsibilities

Payment Processing & Cash Application

• Process customer payments received through multiple channels, including ACH, wire transfer, credit card, and check, with a high degree of accuracy and timeliness.
• Apply cash to open invoices in the ERP system by matching payments to the appropriate customer accounts and invoices.
• Research and resolve payment discrepancies, partial payments, overpayments, and unapplied cash within defined timelines.
• Investigate payment exceptions and work with banking partners to resolve payment processing issues.
• Coordinate with customers to clarify payment intent when payment references are unclear or incomplete.
• Maintain detailed documentation of payment applications and exception handling within the ERP system.

Account Reconciliation

• Perform detailed account-by-account reconciliations between the ERP system and external sources, including bank statements, payment processors, and customer statements.
• Investigate and resolve variances between account balances, applying corrections and adjustments as appropriate.
• Reconcile subsidiary ledgers to general ledger accounts on a monthly basis.
• Identify and resolve outstanding items, aging exceptions, and reconciling differences.
• Support month-end and quarter-end close activities by completing reconciliations on schedule.
• Document reconciliation findings and maintain audit trails for compliance purposes.

Dispute & Adjustment Management

• Research and resolve billing disputes related to payment application or account discrepancies.
• Process credit memos, manual adjustments, and refunds in the ERP system with proper authorization and documentation.
• Investigate root causes of recurring payment and application errors.
• Provide recommendations to reduce payment discrepancies and improve first-time accuracy.

Reporting & Analysis

• Prepare daily and weekly cash application and payment reconciliation reports.
• Generate exception reports identifying unapplied cash, unmatched payments, and reconciliation discrepancies.
• Analyze payment application trends and metrics to identify opportunities for process improvement.
• Provide ad hoc analysis on aging, payment patterns, and account status as requested by management.
• Support cash forecasting efforts by providing accurate cash application data and reconciliation insights.

ERP System & Process Management

• Serve as a power user of the ERP system for cash application and account reconciliation workflows.
• Identify system configuration and process optimization opportunities to improve efficiency.
• Support implementation of cash application automation tools and collections platforms.
• Participate in training, documentation, and process improvement initiatives.

Required Qualifications

• 4+ years of experience in accounts receivable, cash application, payment processing, or account reconciliation.
• Experience in a fast-growth SaaS, technology, or high-volume transaction environment strongly preferred.
• Advanced Microsoft Excel skills, including VLOOKUP, INDEX/MATCH, pivot tables, and data analysis.
• Demonstrated expertise in payment reconciliation and account reconciliation processes.
• Strong experience with ERP systems such as Workday, NetSuite, SAP, or similar, particularly within cash application and receivables modules.
• Exceptional attention to detail with the ability to maintain accuracy while processing high transaction volumes.
• Strong analytical and problem-solving skills, with the ability to investigate complex discrepancies and resolve root causes.
• Experience with multiple payment channels and payment processing platforms.
• Knowledge of accounting principles and month-end/quarter-end close processes.
• Ability to work independently, prioritize effectively, and manage multiple deadlines in a fast-paced environment.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA, CMA, or pursuit of an accounting certification.
• Experience in B2B SaaS or technology companies.
• Experience with cash application automation platforms such as Tesorio, HighRadius, Stuut, or similar.
• Experience with banking systems and payment API integrations.
• Experience working in a high-growth or hypergrowth environment.
• Knowledge of SOX compliance and internal control requirements.

Ideal Candidate Profile

The ideal candidate is highly analytical, organized, and detail-driven, with strong experience managing high-volume cash application and account reconciliation workflows. This person should be comfortable working independently in a remote environment, partnering cross-functionally with Finance, Accounting, Banking, and Customer-facing teams, and identifying opportunities to improve process accuracy and efficiency.