Fire Safety Compliance Administrator - Bedford

Fire Safety Compliance Administrator - Bedford

Salary: *GBP*27,694 per annum rising to *GBP*29,540 per annumBasis: Full timePackage: 37 hours per week, Hybird working, Flexitime scheme, Local Government Pension Scheme (LGPS), Holiday allowance of 25 days plus public holidays on joining.Contractual Hours: 37Region: CentralJob Category: Administration

Job Description:

Location: Bedford or Luton

Help protect communities through fire safety regulation.

Are you an experienced individual who enjoys coordinating complex processes, maintaining accurate records and ensuring important deadlines are met?

We are looking for a highly organised and proactive individual to support our Protection Team. You will help coordinate compliance activities, support fire safety regulation, maintain critical risk information and contribute to the wider protection and risk reduction work carried out by Bedfordshire Fire and Rescue Service.

You will have excellent attention to detail, be confident working with data and compliance-related information, and be able to use your own initiative to identify and resolve queries, solve problems, and manage competing priorities.

About the role

Our Protection Team helps keep people, businesses and communities safe through fire safety regulation, risk reduction activities and ensuring access to water supplies for firefighting.

Working closely with Fire Safety Regulators, the Water Officer, Managers and Operational Crews, you will coordinate a wide range of activities that support the Service's legal and regulatory responsibilities. The role requires excellent organisational skills, attention to detail and the ability to manage competing priorities in a busy environment.

Key responsibilities:

• Schedule audits for higher risk premises using intelligence-led, risk-based approaches to reduce the risk to our business community in line with Service objectives.
• Gather and maintain accurate risk profiles by liaising daily with Fire Safety Regulators, Station Managers and Crews in line with legal requirements.
• Undertake the preparation of Notice of Deficiencies, Prohibition and Enforcement Notices and correspondence utilising the Fire Safety Management system, and ensuring all legal requirements and deadlines are adhered to in order for them to be reviewed and issued by Fire Safety Inspectors in a timely manner.
• Responsible for ensuring all administration in relation to regulatory requirements are dealt with in a timely manner including, but not limited to, Building Regulations, Licencing, Enforcement and Building Complaints liaising with Fire Safety team members as required monitoring progress to ensure deadlines are met.
• Maintain accurate records of all data submitted from external parties relating to the Fire Safety (England) Regs 2022 as part of the national requirement, and where required, ensuring appropriate action is taken by the Protection Team.
• Support the Water Officer in monitoring local authority planning portals for applications and update the internal database to assist with ensuring developments are following Government guidelines, including Building Regulations 2010 and the National Guidance document on Water for Firefighting.
• Extract data from computer systems and spreadsheets to provide information and create management information reports on Protection activity data, including but not limited to Home Office statistics, inspecting officer performance, forecast, FOI requests and manipulate this data to be presented in the required format.

About you

We are looking for someone who is:

• Highly organised, with the ability to coordinate multiple activities, prioritise competing demands and meet deadlines in a busy environment.
• Confident using Microsoft Office, particularly Excel, Word and Outlook.
• Experienced in maintaining accurate electronic records and databases.
• Able to analyse, collate and present information accurately.
• Professional and confident when dealing with a wide range of customers and stakeholders.
• Methodical, proactive and willing to follow up actions to ensure work progresses.
• Able to handle sensitive and confidential information appropriately.
• Interested in learning about fire safety legislation and regulatory processes, with full support and training provided.

You will have:

• Basic literacy and numeracy skills, equivalent to GCSE Grade 4 (C) or above.
• A Level 2 Certificate in Fire Safety (or equivalent), or a willingness to obtain this in post.
• In-depth experience of administrative work including the maintenance of electronic and paper records.
• In-depth experience of using a Windows based IT system and Microsoft Office including Word, Excel and Outlook.
• Good organisational skills with the ability to use your own initiative, prioritising workload to meet deadlines and the ability to manage a number of tasks simultaneously.
• Ability to work as part of a team and unsupervised.
• Methodical and logical approach to work including the ability to track and co-ordinate tasks assigned passed to others to action.
• Some experience working with databases and obtaining, analysing, and collating data to produce accurate reports on key performance indicators to inform various levels of management.
• Experience liaising directly with a wide range of customers, identifying their needs, and dealing with them confidently and professionally
• Ability to maintain confidentiality and work in line with data protection principles
• Effective communication and interpersonal skills, adaptable to their audience with the ability to converse at ease with members of the public and provide

For more details on the essential criteria required for the role, please see the attached job description and person specification.

You must be able to travel throughout the county as and when required.

Why work with us

We recognise that you are looking for more than just a career. We offer the following benefits to support your career whilst maintaining a healthy work/ life balance. A few of our benefits include:

• Hybrid working patterns
• Flexi-time scheme including flexible start and finish times, variable lunch breaks and flexi-leave days
• Local Government Pension Scheme
• Holiday allowance of 25 days* (plus public holidays) on joining; increasing to 30 days* after 5 years' service and 32 days after 10 years' service (*pro rata if part time or irregular working pattern)
• Free access to onsite gym facilities
• Free onsite parking
• Employee-friendly policies including flexible working, enhanced maternity parental leave, special leave, and career breaks
• Instant access to Lifestyle Savings platform includes a range of discount cards from well-known and independent retailers
• Eligible to sign up to Blue Light Card with access to thousands of amazing discounts online and on the high street.

Next steps

If this role is of interest, please visit our website for further information and to make a formal application. We ask that you include your full career history and reference your skills and experience in line with the job description and person specification within your application and supporting statement.

Closing date: Monday 17 August 2026

This is a public-facing role and it is essential to have the ability to converse at ease with members of the public and provide advice in accurate spoken English.

This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974 (Exceptions) (Amendment) (England and Wales) Order 2023. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are spent under the provision of the Act.

The appointment will be made subject to satisfactory pre-employment clearances, including an enhanced Disclosure and Barring Service (DBS) clearance at the level required for the role.

Bedfordshire Fire and Rescue Services recruitment and selection procedures reflect our commitment to safer recruitment, and to safeguarding and promoting the welfare of Adults, Children and Young People and all staff and volunteers are expected to share this commitment.

Bedfordshire Fire and Rescue Service is an equal opportunities employer that welcomes applications from all sections of the community.

As a Disability Confident employer, we guarantee an interview to disabled applicants who meet the minimum criteria for the role. Reasonable adjustments are available throughout the recruitment process.

As part of our commitment to the Armed Forces Covenant, we encourage applications from those who have served, are serving, or are part of a military family. Your skills and experience are valued here.