Facilities Coordinator

Your new company Hays Recruitment has partnered with a leading global service provider to recruit an experienced Facilities Coordinator for a part-time opportunity based in Sale. Join a reputable, well-established organisation known for its strong industry presence and supportive team culture, where you'll play a key role in keeping day-to-day operations running smoothly. This role is offered on a part-time basis, totalling 15 hours per week, with flexibility to structure these hours across multiple days to suit your schedule. There's also the option to work from home for a portion of your hours, with on-site attendance required when contractors are on-site or visitors are expected. It's an initial temporary assignment through to June 2027, with a high possibility of extension into a longer-term or permanent position for the right candidate.

Your new role

• Oversee building maintenance schedules and respond to urgent maintenance issues as they arise
• Manage planned preventative maintenance programmes
• Manage relationships with external vendors, including reviewing vendor costs and purchase orders prior to work commencing
• Welcome visitors professionally and ensure safety protocols are followed
• Manage office stationery and pantry supplies
• Collect and distribute mail
• Conduct monthly facility inspections and report on any issues identified
• Handle confidential waste and document archiving
• Support health and safety compliance, including maintaining emergency action plans and testing security systems

What you'll need to succeed

• Demonstrated experience in a Facilities Coordinator or Facilities Administrator role is desirable
• Proven ability to work independently and manage competing priorities
• Strong vendor and contract management experience
• Proficient in the Microsoft Office suite
• Excellent written and verbal communication skills, with the ability to engage confidently with stakeholders and contractors

What you'll get in return

• Competitive hourly rate of $45-$50 per hour + super, paid weekly
• Free on-site parking
• The opportunity to work for a reputable, well-known organisation with a strong industry presence
• An initial temporary assignment through to June 2027, with high potential to extend or move into a permanent role
• Immediate start available for the right candidate
• Flexible part-time hours across multiple days, with the option to work from home, outside on-site requirements - ideal for candidates seeking work-life balance