Project Coordinator Senior

Job Description

Everforth ECS is seeking a Project Coordinator Senior to work in the Orlando, Florida area.

Salary Range: $70,000 - $80,000

Please Note: This position is contingent upon contract award.

The Program Coordinator Senior provides comprehensive administrative and programmatic support to ensure efficient operations, timely completion of deliverables, and effective communication across the organization. This role serves as the central point of coordination for scheduling, documentation, correspondence, and process management.

Key Responsibilities to include:

• Track all programmatic suspenses, taskers, and administrative actions to prevent delays to technical deliverables
• Maintain accurate and current office suspense tracker
• Ensure on-time completion of all leadership-directed taskers

• Maintain a centralized action-item and tasker tracker with 100% accountability
• Document responsible party, due date, and disposition for each item
• Provide regular status updates to leadership
• Immediately escalate at-risk suspenses to appropriate stakeholders

• Schedule and coordinate program meetings and government engagements
• Prepare comprehensive read-ahead packages for all meetings
• Document meeting outcomes, including decisions and action items
• Capture and integrate meeting outputs into the action-item tracker

• Prepare official correspondence, taskers, and briefing products in accordance with AR 25-50
• Conduct quality checks prior to government leadership review
• Ensure all products meet formatting, staffing, and records-management standards

• Organize, version-control, and maintain program documentation and records
• Ensure compliance with Department of Defense records-management policies
• Maintain documents in audit-ready and retrievable format

• Identify opportunities for coordination, workflow, and administrative improvements
• Recommend solutions that reduce labor hours, eliminate duplication, or shorten cycle times
• Document process improvement recommendations in monthly status reports

• On-time completion rate of leadership-directed taskers
• 100% accountability of suspense items in tracking system
• Accuracy and currency of office suspense tracker
• Compliance rate with correspondence and documentation standards

Required Skills

• Active Secret Clearance
• Minimum of 6 years of experience supporting acquisition or contracting activities within a DoD or Federal environment
• Development and review of acquisition documentation (SOWs, PWSs, IGCEs)
• Market research and acquisition planning
• Contract action and deliverable tracking
• Proposal evaluation support
• Coordination with contracting offices and technical teams

Desired Skills

• Familiarity with Agile methodologies

ECS Federal LLC is an equal opportunity employer and does not discriminate or allow discrimination on the basis any characteristic protected by law. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local jurisdiction law.

Everforth ECS is the federal segment of Everforth , a $4B global organization with over 10,000 employees. Our nearly 3,500 professionals deliver advanced technology solutions in data and AI, cybersecurity, and enterprise transformation, serving defense, intelligence, and federal civilian agencies.

Our work powers mission-critical outcomes, strengthens technology partnerships, and creates meaningful opportunities for our people. We are defined by a commitment to excellence in delivery, a culture of innovation, and an environment where talent can thrive and grow.

We value:

• Attracting and developing top talent and high-performing teams
• Fostering a culture that is engaging, accountable, and mission-driven