Site Office Administrator, Operations

Job ID: Amazon Commercial Services Pty Ltd

We are currently seeking an experienced Site Office Administrator to join the business and play a critical role in supporting the Fulfillment Center (FC) Operations team for our FC in Moorebank. The successful candidate will be highly organised, extremely detail oriented, self motivated, and able to handle confidential information, as well as demonstrate the ability to respond effectively to changing workloads and priorities.

Responsibilities

• Maintain schedules, plan events, coordinate meetings and conferences for the FC.
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
• Compile team goals, track and help drive completion of key deliverables and follow up on action items.
• Complete purchasing of site office requirements.
• Support calendar management for general manager and leadership team.
• Attend leadership meetings, take notes/action items.
• Schedule cost effective travel arrangements which include airfare, hotel and ground transportation as needed.
• Assist with internal communications for associates and leadership among multiple platforms, interfaces and programs.
• Support continuous improvement activities within the FC.
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
• Coordinate closely with Workforce Management, Maintenance, Human Resources and other teams within the FC.
• Serve as representative on department team building and improvement activities and peer recognition.

Basic Qualifications

• 2+ years of administrative support experience in a related field.
• Ability to work an on call rotation schedule including evenings, weekends and holidays.
• Availability to work overtime, weekends and holidays as needed.
• Knowledge of Microsoft Office, including PowerPoint, Excel and Word.

Preferred Qualifications

• Experience managing multiple complex calendars, planning and organising events of all sizes, and coordinating domestic and international travel.
• Strong analytical skills and attention to detail.
• Alignment with Amazon's customer centric philosophy.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability or other legally protected status. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, please visit for more information.

Acknowledgement of country:
In the spirit of reconciliation Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.