Part Time - Engineering Project Coordinator - Initially 12 month FTC

SWARCO - A global leader in intelligent transport solutions, helping cities and communities move people more safely, efficiently and sustainably. From traffic management and road safety to smart mobility technologies, SWARCO connects people, infrastructure and data to create smarter journeys for everyone.

Location: Milton Keynes, Buckinghamshire – Hybrid Part time 3 days - agreed hours flexible to suit
Are you highly organised, detail-focused and enjoy keeping projects, people and deadlines on track?

We are looking for an enthusiastic and proactive Engineering Project Coordinator to join our Engineering team in Milton Keynes on a 12-month fixed-term basis. We can be flexible with how you work your hours as long as it is equal to the hours of three working days per week.

Working closely with the Engineering Manager, you will provide essential coordination and administrative support across a range of technical projects. You'll help keep project schedules up to date, monitor resources and costs, coordinate team activities and ensure important project and compliance information is accurately maintained.

This is a great opportunity for someone who enjoys working with data, planning and project information and who wants to develop their experience within a technical engineering environment..

What you will do

As an Engineering Project Coordinator, you will play a key role in keeping our engineering projects running smoothly and ensuring the team has the information and support they need to deliver successfully.

Your responsibilities will include:

• Updating engineering Gantt charts and project schedules on a weekly basis, reflecting progress, milestones and resource requirements

• Gathering progress updates from engineers and maintaining accurate project trackers, action logs and milestone schedules

• Identifying potential schedule delays, resource constraints and project issues and escalating these to the Engineering Manager

• Reviewing engineer timesheets against project codes to ensure accurate time recording and resource utilisation

• Monitoring project expenditure against budgets and identifying cost variances at an early stage

• Raising project-related purchase orders, processing supplier invoices and supporting expense claims within agreed financial limits

• Supporting the maintenance of project financial information and reporting

• Managing departmental health and safety administration, including OSHENS entries, incident and near-miss reporting and audit records

• Ensuring Risk Assessments, Method Statements (RAMS) and other technical documentation are appropriately recorded and maintained

• Supporting the preparation of weekly and monthly engineering reports

• Coordinating team holidays and leave requests, considering the impact on project delivery

• Supporting contractor onboarding, site access arrangements and other project logistics

• Working closely with engineers, suppliers and other stakeholders to ensure actions and deadlines are followed through

We are looking for someone who is organised, proactive and confident working with people, data and deadlines

You'll ideally have:

• Around 2 years' experience in a Project Coordinator, PMO Administrator, Technical Support or similar role

• Experience working within engineering, manufacturing, construction or another technical environment

• Strong Microsoft Office skills, particularly Excel

• Experience using project planning or scheduling tools such as MS Project or similar

• Good numerical and analytical skills, with the ability to monitor costs, budgets and project information accurately

• Excellent organisational skills and the ability to manage multiple priorities

• Strong written and verbal communication skills

• The confidence to follow up with colleagues and suppliers to ensure actions and deadlines are met

• A proactive approach to identifying issues and finding solutions

• The ability to work independently while also being a strong team player

It would be great if you also have:

• Experience using Jira

• Experience using OSHENS or a similar health and safety management system

• Experience working with project financial information, purchase orders or supplier invoices

• Experience within an engineering or technology-led organisation

• HNC/HND or a degree in Engineering, Business Administration or a related subject

Why SWARCO?

At SWARCO, you'll be joining a global technology business that develops and delivers solutions designed to make journeys safer, smarter and more sustainable.

You'll become part of a collaborative Engineering team where your organisational skills will make a real difference to the successful delivery of our projects.

This is a varied role offering the opportunity to work closely with engineers and project stakeholders while developing valuable experience across project coordination, planning, financial administration and technical operations.

Our benefits

We offer a range of benefits including:

• 25 days' annual leave plus bank holidays

• Company benefits and discounts

• Employer contribution Pension

• Part time 3 days a week - days / hours can be discussed

• Opportunities for professional development and learning

• A supportive and collaborative working environment

• The opportunity to work for a global technology business

Ready to take the next step?

If you're organised, proactive and enjoy being the person who keeps projects moving, we'd love to hear from you.

Apply today and become part of SWARCO UK & Ireland.

SWARCO is committed to creating an inclusive workplace where everyone can be themselves and have the opportunity to succeed. We welcome applications from all suitably qualified candidates regardless of gender, marital status, race, religion or belief, disability, age, sexual orientation or other protected characteristics.

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