Coordinator - Field

Summary:

Responsible for performing and overseeing a wide range of administrative activities. These may include but are not limited to duties surrounding general administrative support.

Essential Functions:

• Performs general office tasks including opening and sorting mail, faxing, operating multiple phone lines, office and supply maintenance, filing, general correspondence, meeting coordination
• Responsible for record management retention systems, time sheets, and filing requirements as necessary and required by the different operating and support groups for assigned facilities
• Responsible to audit and record regulatory agency records looking for trends, accuracy and ability to meet federal and state requirements
• Responsible for clerical tasks required in preparation of routine correspondence and reports
• Other miscellaneous projects and duties as assigned
• Code invoices & obtain necessary backup and approval requirements
• Assisting in identifying & entering quarterly accruals for Project Managers

Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

• High School graduate or equivalent.
• 0-2 years of experience as an administrative assistant or receptionist
• Professional verbal and written communication skills
• Ability to work independently and with a team
• Experience with preparing annual budgeting for O&M, and Capital projects and entering each into TM1
• Experience identifying and entering quarterly accruals for Project Manager.
• Experience with SAP a plus

Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.