Team Personal Assistant

Team Personal Assistant

Part Time – 21 hours per week, across either 3, 4 or 5 days

Location – London, WC2A (On-site)

We have an exciting opportunity for an experienced team assistant/office manager/administrator to join an impressive company.

Role Purpose

The successful candidate will have the exciting opportunity to provide comprehensive administrative support to a Business. By embodying a proactive approach, they will seamlessly integrate into a dynamic team, playing a pivotal role in ensuring the smooth day-to-day operations of all administrative tasks.

Key responsibilities

• Efficiently manage the calendars of team members, including scheduling meetings, appointments, and events.
• Coordinate with internal and external stakeholders to ensure smooth scheduling and avoid conflicts.
• Assist in the planning and execution of both external and internal team gatherings, networking events, and other functions.
• Handle logistics such as venue booking, catering arrangements, and guest invitations.
• Maintain accurate and up-to-date records in HubSpot or similar CRM platform.
• Input new contacts, update contact information, and log interactions as necessary.
• Manage office-related tasks including handling passes, mail, and other administrative duties as required.
• Ensure the smooth functioning of day-to-day office operations.
• Update compliance dates on Knowa and other relevant platforms.
• Run OpenAir reports for each scheme at the beginning of each month.
• Distribute reports for analysis to relevant stakeholders.
• Obtain wet ink signatures and provide necessary documents such as Deeds, Registers of Directors, and details of Beneficial Owners.

Skills, Experience and Knowledge Required

• Proven experience in a similar administrative support role.
• Exceptional organisational and time-management skills.
• Strong attention to detail and accuracy.
• Proactive in approach with a can do attitude
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and CRM systems (e.g., HubSpot).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and ability to handle confidential information with sensitivity.

Please apply with your up-to-date CV.