Compliance Coordinator - Leave of Absence

Entity:

People, Culture & Communications

Job Family Group:

HR Group

Job Description:

The Compliance Coordinator – Leave of Absence ("Coordinator") is responsible for coordinating the leave of absence process for team members (e.g., FMLA, non-FMLA medical, parental, military, and personal leaves of absence). The Coordinator exercises independent judgment to determine leave eligibility under federal, state, and local laws, as well as company policy. This role also evaluates the sufficiency of documentation for leave approval, return-to-work requests, and medical accommodation requests.

Duties and Responsibilities

• Acts on behalf of the People & Culture department to administer all aspects of the leave of absence process.
• Receives intake information and determines leave eligibility and leave type (e.g., FMLA, non-FMLA medical, parental, military, personal leave) based on federal, state, and local laws, as well as company policies.
• Coordinates the leave of absence program from start to finish, ensuring consistent application of leave procedures in compliance with applicable laws.
• Communicates throughout the leave process with team members and managers to keep all stakeholders informed of leave status. Assists team members with timely submission of required documentation and provides updates regarding work restrictions and accommodations.
• Maintains accurate records for all leave and accommodation cases.
• Prepares and sends all required leave and accommodation notices and documentation within established timeframes.
• Assists the company and team members in navigating complex leave and accommodation cases in accordance with federal, state, and local regulations.
• Receives medical accommodation requests, distributes required paperwork, reviews submitted documentation, and coordinates the appropriate response.
• Partners with management to determine whether requested medical accommodations are reasonable based on work restrictions and business needs.
• Demonstrates knowledge of compliance policies, procedures, and regulations related to leave of absence and accommodations.
• Completes administrative duties for the People & Culture department as needed.
• Responds to internal and external People & Culture-related inquiries and requests.
• Performs HRIS data entry as needed.
• Completes special projects as assigned.

Qualifications

• Bachelor's degree or equivalent experience in Human Resources or a related field preferred.
• 1+ years of Human Resources experience with working knowledge of leave of absence administration and job accommodation processes.
• Excellent written and verbal communication skills.
• Experience supporting a multi-state organization preferred.
• Proficiency with Microsoft Office products.
• Demonstrated ability to work effectively in a high-volume environment while maintaining a high level of customer service.
• SHRM and/or HRCI certification preferred.
• Willingness to attend training, classes, or seminars to stay current on employment legislation and HR compliance best practices.
• Ability to learn quickly.
• Strong attention to detail and critical thinking skills.
• Ability and willingness to respond to team member concerns promptly and accurately.

Working Conditions / Physical Requirements

• Continuously sits and types while performing job duties.
• Frequently communicates verbally and uses eye-hand coordination.
• May occasionally climb, balance, stoop, kneel, crouch, or crawl.
• Frequently lifts and/or moves objects weighing between 10 and 55 pounds.
• Requires close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Occasionally stands, walks, bends, and performs repetitive leg movements.
• All essential functions may be performed with or without reasonable accommodation.

Disclaimer

• This job description does not include all duties that may be assigned to this position.
• The incumbent may be required to perform additional duties as needed.
• TA Operating LLC reserves the right to revise this job description at any time.
• This job description does not constitute a contract of employment. Employment may be terminated by either the employee or TA Operating LLC at any time, with or without cause.

Why join us

At bp, we support our people to learn and grow in a diverse and ambitious environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits ( https://exploreyourbenefits.com/landing.html) to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agility core practices, Agility core practices, Analytical Thinking, Collaboration, Communication, Creativity and Innovation, Customer service delivery excellence, Customer Service Design, Data Management, Decision Making, Developing and implementing strategy, Discovered resource estimation and assurance, Employee and labour relations (Inactive), Extract, Global Perspective, Information Security, Leading transformation, Management Reporting, Managing change, Managing strategic partnerships, Measurement and metrics, Organizational Knowledge, Performance and planning, Problem Solving, Project and programme management {+ 5 more}

Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.