Talent Acquisition Specialist (Executive Recruitment)

If you are interested in below position , please send your resume.

Title: Talent Acquisition Administrative Assistant (Executive Search)

Location: Indianapolis, IN 46204 (Hybrid – 10+ days/month onsite)
Duration: Long-Term Contract

Job Summary

We''re seeking an experienced Talent Acquisition Administrative Assistant / Executive Search Coordinator to support senior executive hiring. You''ll coordinate interviews, manage recruitment activities, support hiring leaders, and deliver a best-in-class candidate experience.

Key Responsibilities

• Coordinate executive interviews, scheduling, and travel logistics
• Manage job requisitions, recruitment tracking, and databases
• Support background checks and pre-onboarding activities
• Prepare hiring documents, reports, and presentations
• Provide exceptional "white glove" candidate and stakeholder support
• Maintain confidentiality while handling executive-level searches
• Assist with process improvements and recruitment projects

Required Skills

• 3+ years of Talent Acquisition, Recruiting Coordinator, HR Coordinator, or Executive Search support experience
• Strong scheduling, calendar management, and interview coordination skills
• Experience with ATS/recruitment systems and Microsoft Office (Excel, PowerPoint, Outlook)
• Excellent communication, organization, and multitasking abilities
• High attention to detail and ability to handle confidential information
• Bachelor''s degree preferred

Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Apply if you have experience in Executive Search, Recruitment Coordination, HR Administration, or Talent Acquisition Operations.