Office Administration & Executive Support (Full Time Role for Austin Texas )

Position     : Office Administration & Executive Support (Full Time Role for Austin Texas) : Only USA
Location     : Austin Texas 78750 (Onsite)
Type of Job    : Full Time: 12 Months
Experience     : 15+ Years

Job Type: Full-Time
Function: Office Administration & Executive Support
Reports To: Senior Leadership
client is seeking a proactive, organized, and service-oriented Office Manager & Executive Assistant to oversee the day-to-day operations of our Austin office and provide administrative and executive support to senior leadership.
This is a fully on-site role requiring a professional who can independently manage office operations, coordinate facilities and vendors, organize meetings and travel, and ensure a seamless workplace experience for employees, visitors, clients, and leadership.
Ideal candidate demonstrates exceptional organizational skills, attention to detail, discretion, and the ability to anticipate requirements and manage multiple priorities in a fast-paced technology environment.

Key Responsibilities
Office Management
Oversee daily Austin office operations, facilities, supplies, equipment, maintenance, and vendor coordination.
Manage visitor reception, meeting rooms, office access, mail, deliveries, and workplace readiness.
Coordinate with building management, service providers.
Track office expenses, support procurement, process invoices, and maintain administrative records.
Ensure the office remains professional, organized, safe, and welcoming.

Executive Assistance
Manage executive calendars, appointments, meetings, and scheduling priorities.
Coordinate domestic and international travel, accommodation, transportation, and itineraries.
Prepare meeting agendas, presentations, reports, and meeting notes.
Coordinate leadership meetings, client visits, and executive engagements.
Handle confidential information and correspondence with discretion.
Track follow-up actions and proactively anticipate leadership requirements. Employee & Business Coordination
Coordinate employee onboarding logistics, workspace readiness