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Administrative Associate 1

Talent Software Services, IncPalo Alto, CA🇺🇸United StatesPosted 17 Aug 2026

Why This Role Stands Out

This hybrid Administrative Associate role at Talent Software Services, Inc. offers a fantastic opportunity to hone your organizational and multitasking skills while supporting critical operational functions. You'll thrive here if you're proactive, detail-oriented, and enjoy a dynamic work environment where you can contribute to a reputable company. Apply now to grow your career with a supportive team!

Quick Overview

Work Type
Hybrid
Level
Mid Senior

Job Description

Daily Responsibilities

  • Manage Water Hotline
    • Monitor email
    • Transfer messages as needed
    • Log inquiries into Smartsheet
    • Monitor log to confirm inquiries have been responded to
  • Invoices
    • Monitor invoice email
    • Add invoice information to invoice tracker on Smartsheet
    • If invoice requires requisition/no PO on invoice, reach out to PM for needed actions
    • Stampli Pending approval report
      • Confirm from Dat/Odelia has access to reports
  • Daily Timecards checks
    • Monitor timecard reports and work with techs to ensure timely accurate timecard charges

Weekly Responsibilities (as needed)

  • Pcard purchase and verification
  • Tcard - travel arrangements
    • If needed, Professional Certification support - can include travel, payment for class and test etc.
  • Safety tailgate during operational meetings
  • Mail
  • Amazon orders
  • Invoice related - Utility payments review
  • Bi-monthly Timecards TLA Axess
  • Reqs
    • Review of Service Now dashboard
    • Assist finance/engineers with req related questions

Monthly Responsibilities

  • WRCI Meeting (ice breaker, slides, host meeting)
  • Valley Water letter and payments
    • Update and get signature of letter to send in with payment
  • Monitor Blanket PO Report and support engineers process invoices on time

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