Project Coordinator

Job Title: Project Coordinator

Location: San Jose, CA Onsite

Industry: Semiconductor / High-Tech Manufacturing

Job Overview

We are seeking a detail-oriented and proactive Junior Project Coordinator to support engineering and manufacturing project teams within our semiconductor operations. The ideal candidate will have strong project coordination skills, excellent communication abilities, and experience working with multiple stakeholders across cross-functional teams.

The role involves coordinating activities across fab operations, process engineering, equipment installation, and product development to ensure projects remain on schedule, documentation is maintained accurately, and project milestones are achieved in a fast-paced, highly regulated manufacturing environment.

Key Responsibilities

• Support project managers, process engineers, and equipment engineers in developing project plans, schedules, timelines, and budgets.
• Track project milestones related to equipment installation, process qualification, yield improvement, and new product introduction (NPI).
• Coordinate meetings with cross-functional teams, including process engineering, equipment engineering, quality, supply chain, and manufacturing.
• Prepare meeting agendas, document minutes, track action items, and follow up with stakeholders to ensure timely completion.
• Maintain project documentation, status reports, schedules, and change control records using tools such as MS Project, Smartsheet, Jira, or SAP.
• Monitor project progress, identify potential risks or delays, and escalate issues to project managers.
• Coordinate with equipment vendors and suppliers regarding delivery schedules, installation timelines, and spare parts logistics.
• Assist in tracking project budgets, capital expenditure (CapEx) requests, purchase orders, and material requirements.
• Support engineering change orders (ECOs), engineering change notices (ECNs), process qualification documentation, and audit readiness.
• Assist with coordinating cleanroom access, safety training, and gowning schedules for project personnel.
• Prepare project status reports, presentations, and updates for engineering leadership and program reviews.
• Identify opportunities to improve project workflows, documentation practices, and cross-functional coordination.

Required Qualifications

• Bachelor's degree in Engineering, Business Administration, Supply Chain Management, or a related field; equivalent experience may be considered.
• 1–3 years of experience in project coordination, project administration, manufacturing operations, or a related role.
• Strong organizational, time-management, and multitasking skills.
• Hands-on experience coordinating projects and engaging multiple stakeholders.
• Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Outlook, or equivalent productivity tools.
• Familiarity with project management tools such as MS Project, Smartsheet, Jira, SAP, or similar platforms.
• Strong written and verbal communication skills.
• Ability to track project schedules, maintain documentation, follow up on action items, and meet deadlines.
• Ability to work onsite in San Jose, CA, and coordinate effectively with cross-functional teams.

Preferred Qualifications

• Exposure to semiconductor manufacturing or high-tech manufacturing environments.
• Familiarity with wafer fabrication, process qualification, yield improvement, equipment installation, or product ramp-up activities.
• Experience with engineering documentation and change control processes, including ECO/ECN.
• Familiarity with ERP systems, purchase orders, CapEx tracking, and supplier coordination.
• Exposure to quality systems and compliance standards such as ISO 9001 or IATF 16949.
• Knowledge of Lean Manufacturing or Six Sigma methodologies.
• CAPM or PMP certification, or willingness to pursue certification.
• Previous experience in a cleanroom, fab, or regulated manufacturing environment.

Key Skills

Project Coordination | Stakeholder Management | Project Scheduling | Meeting Coordination | Action Item Tracking | MS Excel | MS Project | Smartsheet | Jira | SAP | Status Reporting | Documentation Management | Semiconductor Manufacturing | Vendor Coordination | Risk Tracking