AVP Finance & Admin Manager – AIFM - Private Equity Funds

A leading global investment firm is seeking an experienced Finance & Administration Manager to take ownership of the operational, financial and regulatory oversight of its private equity fund platform.

Reporting within the Corporate Private Equity function, this role combines strong people management responsibility with hands-on operational oversight of fund operations, governance matters and external service providers. The position acts as a key operational partner to senior finance and investment stakeholders and includes direct management responsibility.

Key Responsibilities:

Team leadership & management:

1. Direct supervision, leadership and development of a team of 4 Fund Controllerscovering Finance and Tax activities
2. Implementation of operational tools and process improvements to enhance the efficiency and robustness of accounting and tax processes
3. Organisation and coordination of finance, tax and regulatory workstreams in close collaboration with the CFO / Assistant CFO
4. Allocation of priorities and supervision of the quality, accuracy and timeliness of deliverables

Operational oversight of private equity funds:

1. Coordination and oversight of external service providers, including auditors, depositaries and tax advisors, in close cooperation with other Corporate Private Equity strategies
2. Acting as the single point of contact for the fund platform with internal stakeholders (Compliance, Risk, Legal, Group Finance, etc.)
3. Supervision of accounting and finance work performed by external providers
4. Review of financial performance and control of reporting outputs

SPV and co‑investment vehicle management:

1. Day‑to‑day management of approximately 10 Luxembourg SPVs, including onboarding, accounting, tax and regulatory requirements
2. Oversight of FATCA / CRS, VAT and related obligations
3. Coordination with junior staff and Fund Controllers

Legal, tax and regulatory oversight

1. Participation in the structuring of funds and investment vehicles
2. Supervision of the legal lifecycle of vehicles (formation, governance, amendments)
3. Coordination of tax and regulatory obligations in liaison with external advisors

Investors reporting

1. Review and validation of quarterly investor financial reports
2. Coordination of financial communications to investors

Treasury

1. Supervision of cash movements
2. Review of management fees and ManCo recharges
3. Preparation of accrual files and roll‑forward of provisions

Transactions & projects

1. Operational support on investment transactions
2. Active participation in process improvement initiatives and continuous enhancement projects

Profile Requirements

1. Master’s degree (Bac+5) in Finance, Accounting or Management
2. 5 to 7 years’ minimum experience in an investment fund environment, asset management company or audit firm
3. Proven managerial experience, ideally in an international environment
4. Strong appetite for a hands‑on, operational role
5. Excellent command of Excel and standard office tools
6. Strong leadership skills, attention to detail, autonomy and team spirit
7. Very good command of English (written and spoken)