Administrative Assistant

Your Opportunity

There is an exciting opportunity in British Columbia to join a high-performing team as an Administrative Assistant. In this role, you will support our Water team across the province, with team members located in Burnaby, Kelowna, and Victoria.

Your Key Responsibilities

• Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests.
• Coordinating travel itineraries and arrangements.
• Monitoring and supporting weekly timecards submissions
• Technical document editing for voice, grammar, and templating
• Reviewing project and internal submittals in MS office suite including templating, editing and formatting.
• Processing expense reports and completing detailed project expense reviews
• Performing clerical and front reception support tasks including, client phone and visitor reception, inter office mail distribution, couriers, data entry, filing, scanning etc.
• Record and Distribute Invoices
• Supporting marketing and pursuits through templated submissions
• Performs other administrative duties as required.

Your Capabilities and Credentials

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Must be willing and able to take initiative when needed.
• Flexibility to learn new skills.
• Proficiency in project financial administration would be considered an asset.
• Experience compiling and preparing specifications and contracts would be considered an asset.
• Proficiency in MS Office Suite and SharePoint.

Education and Experience

• High School Diploma with minimum of 5-10 years’ administration experience.
• Position will primarily work in an office setting.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.