Partner Operations Manager

Full-Time | Tempe, AZ

About Basata

At Basata, we're rethinking the way healthcare practices get work done. Our AI-powered tools help automate the repetitive, time-consuming tasks that bog teams down, so staff can spend less time on admin and more time with patients.

We're a small, fast-moving team that loves building smart systems and simple, intuitive experiences. If you're someone who gets excited about early-stage energy, designing better ways to work, and fixing what's broken in healthcare, we'd love to connect.

About the Role

The Partner Operations Manager leads Operations within Basata's Partner Success team — the connective tissue between the team that launches new partners and the team that manages ongoing relationships. You'll run two teams: Documentation & Workflow Specialists (who maintain the workflow documentation keeping every partner account compliant and consistent) and Agent in the Loop.

We need someone who has built and led operations inside a medical practice — not just worked within someone else's system — and who can manage documentation quality, project timelines, and medical records processes with rigor.

What You'll Do

• Lead the Documentation & Workflow Specialists team — own workflow documentation, SOPs, and change management as regulations, EMR configurations, and practice protocols evolve; set KPIs and SLAs for quality and turnaround

• Own how medical records are created, managed, and mapped across partner accounts

• Manage projects across teams — keep the operational backbone (SOPs, portfolio and workload tracking) current, and drive go-live/handoff coordination

• Bridge Partner Integration and Growth Partner — equip account managers with product, workflow, and documentation status; resolve escalations

• Lead the Agent in the Loop team — scheduling, coverage, QA, performance management, and reporting to the Director

What We're Looking For

• Experience building or leading operations within a medical practice or hospital — hands-on practice operations, not just following someone else's process

• Project management experience — running timelines, coordinating cross-functional teams, owning go-live/handoff processes

• Experience leading medical records / HIMS functions — how records are created, managed, and mapped into workflows

• Strong record-keeping and documentation experience — SOPs, playbooks, compliance with state and federal healthcare regulations

• People management experience across vendor or clinical support staff (Medical Assistants, workflow specialists, care coordinators)

• Familiarity with EMR systems (Epic, Athena, Modernizing Medicine, Nextech, or equivalent)

• Working knowledge of HIPAA and BAA requirements

Nice to Have

• HIMSS certification and/or PMP

• Background in specialty medical practice operations and understanding of medical practice workflow

• Lean Six Sigma or project management support

Why Join Basata?

• Drive real impact. Your work helps clinics run more smoothly and gets patients care faster, with fewer headaches.

• Shape something meaningful. You'll play a real role in both the systems and the experience, not just execute someone else's design.

• High ownership. We trust you to lead, build, and bring ideas to life.

• Work with purpose. We're solving real problems in healthcare with tools people rely on every day.

Our Core Values

• Find a way: We own outcomes — no excuses, no shortcuts. Whatever the challenge, we find a way.

• Dream big: We refuse to accept that healthcare has to be broken, and we act deliberately to build a better version of it.

• Obsess over the customer: Every decision starts with empathy for the people we serve — without compromising ethics, privacy, or trust.

• Always be learning: We're relentless about growth — our own and each other's — because it makes us better teammates and leaders.

• Move fast, deliver excellence: Speed unlocks momentum, but only paired with precision. We test, ship, and iterate quickly, and hold a high bar.