Customer Service Representative - Onsite

Title:         Customer Service Representative - Onsite

Mandatory skills:

customer service,
safety event data, video, in-vehicle system, safety event classifications, sub-classifications,
Fatigue Intervention Plan, FIP,
event classifications,
Browsing, interface control, Tying,
computer applications, Microsoft Office 365 products, Microsoft Teams, Microsoft Word, PowerPoint,
inbound, outbound

Description:

Summary:
The main function of a call center/customer service specialist is to interact with customers to provide information in response to inquiries about products and services and to handle and resolve complaints. A typical customer service specialist is responsible for determining the client’s issue, offer possible solutions or providing follow-up as needed. Customer service agents may be inbound, outbound or a combination of both.

Job Responsibilities:
Resolve customers’ service or billing complaints by performing activities such as exchanging merchandise, refunding money, and adjusting bills.
Contact customers to respond to inquiries or to notify them of claim investigation results and any planned adjustments.
Refer unresolved customer grievances to designated departments for further investigation.
Keep records of customer interactions and transactions, recording details of inquiries, complaints, and comments, as well as actions taken.

Skills:
Verbal and written communication skills, attention to detail, customer service skills and interpersonal skills.
Ability to work independently and manage one’s time.
Ability to accurately document and record customer/client information.
Previous experience with computer applications, such as Microsoft Word and PowerPoint.

Education/Experience:
High school diploma or GED preferred.
2-4 years customer service related experience required.

Job Responsibilities:
Analyze critical safety event data and video from an in-vehicle system
Determine safety event classifications and sub-classifications
Implement applicable Fatigue Intervention Plan (FIP)
Contact customers sites as required by FIP
Coordinate with peer(s) to ensure consistent operation and application of event classifications
Perform quality audits of event classifications per supervisor direction

Facilitate the completion of tier 1 service tickets as required by supervisor

Education & Experience Required:
Years of experience: 1-2 years
Degree requirement: Prefers Associate/ Can consider HS Grad or GED
Do you accept internships as job experience: Yes
Are there past or additional job titles or roles that would provide comparable background to this role: Customer Service reps

Top 3 Skills
Multitasking
Effective Communication.
Attention to detail.

Additional Technical Skills
(Required)
Computer skills. Browsing and interface control. Tying skills.
Microsoft Office 365 products.
Previous experience with computer applications, such as Microsoft Office 365 products, Microsoft Teams and basic language platforms.

Typical task breakdown:
Reviewing video data and subclassifying based on driver criteria, looking for signs of fatigue. Calling mine dispatch to relay any safety concerns specifically driver fatigue for intervention.

Interaction with team:
Work side by side with 7 other advisors/customer support reps in a 24/7 safety monitoring room. Communication via Microsoft Teams and interpersonal.
Team Structure
Team of 8 working side by side.

Work environment:
Personal office area with personal desks.

(Desired)
Multilingual.

Soft Skills
(Required)
Teamwork and good attitude.
Verbal communication skills, attention to detail, customer service skills and interpersonal skills.
Ability to work independently and manage one’s time.
Ability to accurately document and record customer/client information.
Ability to work as a team, communicate effectively, be heard, be clear.
Ability to multitask in regard to speaking and typing.
Bilingual or Multilingual skills are a plus but not required.

Notes:

It is a rotating 17 week schedule. Every 17 weeks the schedule order resets. Some weeks are 4, 12 hour days. The other half of the 17 week schedule is a 3, 12 hour day work week. So either 4 days or 3 days (48 hour week or 36 hour week). Over the year it averages where employees work on average 38-39 hours a week. It is not like a typical 9 to 5 Monday through Friday. Max days worked is 4 days and minimum 3 days (unless someone wants to pick up overtime or cover a shift). Days off are majority 3 days off but some are 4 days off between your work weeks. Since the schedule is always moving, some weeks will have no weekends but half of the weeks will require weekend work. Holidays are included to work if the schedule happens to fall on that day in that week. Their team is 24 hours a day 7 days a week team (but their employees do not work 24/7 - they have a day and night shift) They have 4 days on 4 days off, or 4 days on 3 days off, or 3 days on 4days off, or 3 days on and 3 days off etc. Every 4 months or so there is even a long 8 days off in between scheduled days (or about 3 times in a year). It is always changing. MAKE SURE EVERYONE KNOWS THERE IS SOME WEEKEND AND HOLIDAY WORK.

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

Contact Details :

Account co-ordinator: Sridharan Marimuthu

VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
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