Project Coordinator

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

Job description - the role

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.

We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed. On behalf of Arup, we are looking for a Project Coordinator professional to join the team on an 18-month contract based in London. It will be a hybrid model.

Purpose of the role:

You'll be working closely with the PMO Lead, you will provide essential coordination and administrative support across the programme, ensuring project activities run smoothly while gaining exposure to senior stakeholders and all aspects of programme delivery.

What you'll do:

• Provide day-to-day PMO and project coordination support across the Fusion Programme.
• Organise and coordinate project meetings, workshops and governance sessions.
• Prepare meeting agendas, take minutes and track actions through to completion.
• Support programme reporting and maintain project documentation.
• Liaise with senior stakeholders across business and technology teams.
• Assist with project planning, scheduling and coordination of deliverables.
• Ensure project documentation and governance standards are maintained.
• Provide administrative support to the PMO Lead and wider programme team.
• Support multiple workstreams and manage competing priorities effectively.
• Contribute ideas to improve PMO processes and programme delivery.

The skills you'll need:

Essential

• Experience in a Project Administrator, Project Coordinator or PMO Support role.
• Previous experience supporting projects or programmes.
• Excellent organisational and administrative skills.
• Strong written and verbal communication skills.
• Confident working with senior stakeholders.
• Ability to manage multiple tasks and prioritise effectively.
• Proactive attitude with a willingness to learn and develop.

Desirable

• Experience using Jira.
• Knowledge of PRINCE2 or other project management methodologies.
• Experience supporting software implementation or transformation programmes.
• Experience within engineering, construction or other project-led environments (Financial Services experience is not required).

About the clientArup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.