Accounts Payable Specialist

APN Consulting, Inc. is a progressive IT staffing and services company offering innovative business solutions to improve client business outcomes. We focus on high impact technology solutions in ServiceNow, Fullstack, Cloud & Data, and AI / ML. Due to our globally expanding service offerings we are seeking top-talent to join our teams and grow with us.

Role: Accounts Payable Specialist
Location: US Remote
Duration: 6 months contract

Job Summary

The Accounts Payable Specialist will be a key member of the AP team and will be responsible for numerous AP tasks including payments, payment research, invoice entry, invoice issues, and Concur updates. The Specialist will work closely with AP and internal business partners to ensure invoices are followed up on and paid timely, especially for escalations and rush payments. The AP Specialist will also work closely with the Cash Accounting team to address and resolve any payment failures. He/she will partner with other AP team members to drive an initiative to move completely to electronic payment methods.

One additional area of support is the P-Card program. The team member will be responsible for reviewing all transactions to ensure they are compliant with policy and have the appropriate approval and documentation. He/She will work with Accounting and/or internal business partners to address and resolve any issues.

The successful candidate will be a respected individual contributor that internal and external business partners will have confidence in regarding quality, respect, and timeliness. The organization has grown rapidly over the past few years, so the candidate must be able to adapt to a fast-moving environment while bringing a sense of calm and knowledge to help stabilize processes and drive improvements.

Responsibilities

• Partner with other AP Specialists to perform payment runs for the AP team and research and address issues or inquiries related to payments.
• Complete the full end-to-end process of invoice handling, processing, and payments, while responding to and resolving inquiries.
• Follow fraud prevention processes when contacting suppliers to confirm banking detail additions or changes.
• Obtain and retain all appropriate documentation during the payment management process to ensure SOX compliance.
• Work independently on an initiative to eliminate suppliers being paid by physical checks and transition them to electronic payment methods.
• Partner with other AP Specialists to manage P-Card transaction audits and inquiries, ensuring timely and accurate completion.
• Participate in projects involving integrations or testing that improve payment and invoicing processes.
• Assist leadership in identifying process efficiencies while maintaining the quality of controls and standards.
• Take on additional responsibilities as efficiencies are gained and assist with research of escalated situations as needed.

Qualifications

• 2–4 years of Accounts Payable, Procurement, or advanced knowledge of B2B banking transactions.
• Knowledge of Oracle EBS or Oracle Cloud, with Oracle Cloud AP Subledger preferred.
• Knowledge of Great Plains ERP preferred but not required.
• 2+ years of experience auditing P-Cards or corporate credit card transactions.
• Proficiency in Microsoft Office, with strong working knowledge of Excel functions.
• Strong analytical thinking and communication skills with the ability to convey information effectively.
• Flexibility in responding to unanticipated situations.
• Proven ability to build strong business relationships beyond the finance team.
• Ability to manage multiple tasks with strict deadlines in a fast-paced environment.

We are committed to fostering a diverse, inclusive, and equitable workplace where individuals from all backgrounds feel valued and empowered to contribute their unique perspectives. We strongly encourage applications from candidates of all genders, races, ethnicities, abilities, and experiences to join our team and help us build a culture of belonging.